TSA Program Assistant: Admin & Data Support, Flexible Scheduling

Transportation Security Careers; Gardner (KS); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant for Gardner, MA. The role supports TSA managers with administrative coordination, data tracking, scheduling, and records management to keep offices and field operations efficient.

Responsibilities include preparing communications, maintaining calendars, analyzing program information, and assisting finance, HR, payroll, or other areas as needed. Candidates should be detail-oriented and adept at managing multiple tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to conduct research in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and help identify incomplete information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Discretion

Tools

Microsoft Excel

Job description

Transportation Security Careers is seeking a Program Assistant for Gardner, MA. The role supports TSA managers with administrative coordination, data tracking, scheduling, and records management to keep offices and field operations efficient.

Responsibilities include preparing communications, maintaining calendars, analyzing program information, and assisting finance, HR, payroll, or other areas as needed. Candidates should be detail-oriented and adept at managing multiple tasks.