TSA Program Assistant — Admin & Data Coordinator

TSA Hiring Service; Vandalia (IL); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Vandalia, IL seeks a Program Assistant to provide administrative and program support, coordinate office activities, manage records, and prepare materials. You will work with managers and teams across finance, HR, scheduling, payroll, and other areas to keep programs on schedule.

The role emphasizes accuracy, multitasking, and professional communication, with responsibilities spanning data entry, reporting, and document management in a busy government

Qualifications

• Detail-oriented and accurate in data handling
• Ability to coordinate multiple tasks and schedules
• Strong written and verbal communication
• Proficient with Microsoft Office and spreadsheets

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and files
• Prepare correspondence, meeting materials, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Support finance, HR, scheduling, payroll, or other program areas
• Monitor program metrics and highlight data discrepancies
• Research files, policies, and electronic records
• Assist with new office procedures and systems
• Communicate with employees, managers, timekeepers, and external contacts
• Review work for accuracy and compliance with procedures

Skills

Attention to detail

Organizational skills

Communication skills

Data entry

Tools

Microsoft Office

Spreadsheet software

Job description

Transportation Security Administration in Vandalia, IL seeks a Program Assistant to provide administrative and program support, coordinate office activities, manage records, and prepare materials. You will work with managers and teams across finance, HR, scheduling, payroll, and other areas to keep programs on schedule.

The role emphasizes accuracy, multitasking, and professional communication, with responsibilities spanning data entry, reporting, and document management in a busy government