TSA Program Assistant: Admin & Data Connector

TSA Hiring Service; Smithfield (UT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Smithfield, WV, is seeking a Program Assistant to keep offices and field operations organized and running smoothly. You will provide administrative support, coordinate activities, maintain records, and prepare communications across multiple teams.

The role requires attention to detail, effective communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, records, and performance information.
• Experience with reports, spreadsheets, or presentations.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling tasks is a plus.
• Proficiency with standard office software and records management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Customer service and professional comm

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) in Smithfield, WV, is seeking a Program Assistant to keep offices and field operations organized and running smoothly. You will provide administrative support, coordinate activities, maintain records, and prepare communications across multiple teams.

The role requires attention to detail, effective communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.