Administrative & Programs Coordinator

Travel Security Careers; Springfield (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Springfield, TN seeks Program Assistants to keep offices and airport field operations organized and running smoothly. Responsibilities cover administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

Ideal candidates handle detailed information, manage multiple assignments, and communicate with diverse teams to help offices stay on schedule.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Written communication

Data entry

Attention to detail

Tools

Microsoft Office

Job description

Transportation Security Administration in Springfield, TN seeks Program Assistants to keep offices and airport field operations organized and running smoothly. Responsibilities cover administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

Ideal candidates handle detailed information, manage multiple assignments, and communicate with diverse teams to help offices stay on schedule.