Travel Services Coordinator - Field Ops & Emergency Travel

Ceres Global; Sarasota (FL); On-site; USD 30,000 - 34,000; Full time

Job summary

Ceres Environmental Services seeks a Travel Services Coordinator in Sarasota, FL to support employee travel across corporate offices, projects, and field operations. You will coordinate reservations, secure approvals, and maintain travel records with a focus on accuracy and cost efficiency.

The role requires timely communication with employees and supervisors, and you will work in-office five days a week, handling bookings that align with company and contractual guidelines.

Qualifications

• High school diploma or equivalent.
• 1-3 years’ experience in travel coordination, reservations, logistics, customer service, or a related administrative role.
• Proficiency using a GDS System.
• Experience using Microsoft Office, including Outlook, Word, and Excel.
• Strong written and verbal communication skills, attention to detail, organization, follow-through, and time management.
• Ability to manage multiple requests independently, meet strict deadlines, maintain confidentiality, and work effectively as part of a team.
• Availability to work evenings, weekends, and extended hours when operational or emergency‑response needs require support.

Responsibilities

• Coordinate reservations for traveling employees and supervisors based on project needs.
• Confirm required approvals before booking travel.
• Book air, hotel, rail, rental cars per guidelines.
• Respond promptly to itinerary changes and after-hours needs.
• Maintain travel records and supporting documentation.
• Communicate with travel partners to confirm reservations and check-ins.
• Collaborate with Finance, Operations, HR, and project teams to resolve issues.
• Follow travel processes while protecting confidential information.
• Maintain professional relationships with colleagues, vendors, and partners.
• Perform additional travel‑related and administrative duties as assigned.

Skills

Travel coordination

Customer service

Organization

Time management

Teamwork

Education

High school diploma or equivalent

Tools

GDS System

Microsoft Office

Excel

Job description

Ceres Environmental Services seeks a Travel Services Coordinator in Sarasota, FL to support employee travel across corporate offices, projects, and field operations. You will coordinate reservations, secure approvals, and maintain travel records with a focus on accuracy and cost efficiency.

The role requires timely communication with employees and supervisors, and you will work in-office five days a week, handling bookings that align with company and contractual guidelines.