Travel Service Coordinator

Ceres Environmental Services, Inc.; Florida; On-site; USD 30,000 - 34,000; Full time

Job summary

Ceres Environmental Services, Inc. is seeking a Travel Services Coordinator in Sarasota, FL to support employee travel across offices, projects, and field operations.

This role requires precise coordination, timely bookings, and proactive communication with travelers and supervisors to ensure cost-effective travel arrangements. The position is on-site, Monday–Friday, with occasional after-hours support during emergencies, and offers the chance to work within a collaborative team that values

Qualifications

• High school diploma or equivalent.
• 1-3 years’ experience in travel coordination, reservations, or related administrative roles.
• Proficiency with a GDS system.
• Experience using Microsoft Office (Outlook, Word, Excel).
• Strong written and verbal communication, attention to detail, organization, and time management.

Responsibilities

• Coordinate with traveling employees and their supervisors to identify reservations based on project and business needs.
• Confirm that required approvals are in place before booking travel.
• Book air, hotel, rail, rental car, and other ground transportation in accordance with company and contractual guidelines.
• Respond promptly to itinerary changes, cancellations, disruptions, and urgent traveler needs.
• Maintain accurate travel records and supporting documentation, including itineraries, confirmations, emails, receipts, and reservation-tracking spreadsheets.
• Communicate with airline, hotel, rail, rental car, and ground transportation representatives to confirm reservations, hotel check-ins and check-outs, and vehicle returns.
• Partner with Finance, Operations, Human Resources, project teams, and other departments to resolve travel issues and improve process efficiency.
• Follow established travel processes and procedures while protecting confidential employee and company information.
• Perform additional travel-related and administrative duties as assigned by the Travel Manager.

Skills

GDS System

MS Office

Communication

Organization

Time management

Teamwork

Evenings/weekends availability

Education

High school diploma or equivalent

Tools

Excel

Job description

Job Title: Travel Services CoordinatorLocation: Sarasota, FL (in-office 5 days/week)Compensation Range: $22.00 - $25.00/hour (non-exempt)The Ceres CommitmentCeres Environmental Services is a leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger, safer communities. Founded in 1976, Ceres has secured more than $3.4 billion in government-funded contracts, reflecting decades of trust in bringing hope during times of need.We specialize in emergency response, environmental services, planning, and consulting, including debris removal, blue roofs, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we offer unparalleled expertise to restore stability where it is needed most.Driven by Purpose, Powered by PeopleAt Ceres, you are more than an employee; you are part of a team with a purpose and a meaningful mission. Every team member plays a vital role in restoring hope and helping communities recover and rebuild. We value initiative, respect diversity, and give our people the freedom to lead. If you show up with compassion, share the commitment, react with urgency, and deliver solutions, you will fit right in.Ceres is seeking a highly detailed and service-oriented Travel Services Coordinator to support employee travel needs across corporate offices, project locations, and field operations. This individual contributor will coordinate accurate, timely, and cost-conscious reservations; confirm required approvals; maintain complete travel records; and respond quickly when plans change.Success in the first 12 months will be demonstrated through accurate travel bookings, and timely communication with employees and supervisors, along with accurate documentation and dependable customer service.What You Will DoCoordinate with traveling employees and their supervisors to identify reservations and travel requirements based on project and business needs.Confirm that required approvals are in place before booking travel.Book air, hotel, rail, rental car, and other ground transportation in accordance with company and contractual guidelines.Respond promptly to itinerary changes, cancellations, disruptions, and urgent traveler needs, including after normal business hours when required.Maintain accurate travel records and supporting documentation, including itineraries, confirmations, emails, receipts, and reservation-tracking spreadsheets.Communicate with airline, hotel, rail, rental car, and ground transportation representatives to confirm reservations, hotel check-ins and check-outs, and vehicle returns.Partner with Finance, Operations, Human Resources, project teams, and other departments to resolve travel issues and improve process efficiency.Follow established travel processes and procedures while protecting confidential employee and company information.Maintain professional, positive working relationships with employees, supervisors, vendors, and internal partners.Perform additional travel-related and administrative duties as assigned by the Travel Manager.Required QualificationsHigh school diploma or equivalent.1-3 years’ experience in travel coordination, reservations, logistics, customer service, or a related administrative role.Proficiency using a GDS System.Experience using Microsoft Office, including Outlook, Word, and Excel.Strong written and verbal communication skills, attention to detail, organization, follow-through, and time management.Ability to manage multiple requests independently, meet strict deadlines, maintain confidentiality, and work effectively as part of a team.Availability to work evenings, weekends, and extended hours when operational or emergency-response needs require support.Preferred QualificationsBilingual in SpanishExperience coordinating travel for field operations, construction, disaster response, or other fast-paced, multi-site environments.Intermediate or advanced Microsoft Excel skills, including maintaining and auditing tracking spreadsheets.Experience supporting high-volume or last-minute travel changes.What to ExpectThis is a fast-paced coordination role where accuracy, responsiveness, and calm problem-solving matter every day. Travel requests may be routine or require immediate response due to emergency-response situations. The role involves frequent communication by phone and email, detailed recordkeeping, and coordination across multiple time zones and departments. During peak operational periods, evening, weekend, and extended-hour availability may be necessary. The work is primarily office-based, with sustained computer and telephone use and competing priorities that require sound judgment and consistent follow-through.Physical Requirements and EnvironmentCeres provides reasonable accommodations to qualified individuals with disabilities and to applicants with sincerely held religious beliefs, as required by law. The physical requirements listed below reflect the essential functions of this role. If you need accommodations to perform these functions, please inform us during the application process.• Ability to remain in a stationary position and work at a computer for extended periods, with or without reasonable accommodation.• Ability to communicate effectively by telephone, video, email, and in person.• Ability to work in a typical office environment with computers, printers, telephones, and moderate background noise.• Commitment to following all company safety standards and protocols.Why Join Ceres?At Ceres, you will not just have a job; you will have a mission. Your work will directly support the people and operations that help communities recover after disasters.• A collaborative, mission-driven culture.• Opportunities for professional growth and advancement.• The chance to make a lasting difference for communities across the United States.Ceres Environmental is proud to be an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.E-Verify: We comply with Federal law by verifying employment eligibility.