Proposal Operations Coordinator

Ceres Global; Sarasota (FL); On-site; USD 52,000 - 58,240; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with company match

Paid time off

Travel opportunities

Job summary

Ceres Environmental Services in Sarasota, FL is seeking a Proposal Operations Assistant to support proposal development and administrative operations within a fast-paced team. You will help manage documentation for government submissions and ensure compliance with precision and efficiency.

Reporting to the Marketing & Proposal Manager, you will collaborate across departments, organize records, prepare and edit documents, and keep calendars and databases up to date.

Qualifications

• BS degree required; equivalent experience may be considered.
• 1-3 years administrative support, including proposal development, contracts administration, or legal operations preferred.
• Proficiency in Word and Excel; strong grammar, writing, and editing skills.

Responsibilities

• Assist in preparing documentation for government agency requests and proposal submissions.
• Provide administrative and coordination support to the Proposals team and other departments to ensure timely project execution.
• Complete forms, maintain databases, and manage calendar scheduling.
• Prepare and edit documents, reports, and presentations.
• Maintain office supply inventory and process orders as needed.
• Submit questions and clarification requests to clients and internal teams.
• Collaborate with various departments to gather information for client documentation.
• Organize and maintain accurate, up-to-date records and files.
• Assemble and ship hard-copy document binders.
• Ensure all internal and external deadlines are met.

Skills

Administrative support

Microsoft Word

Excel

Grammar / Editing

Time management

Verbal communication

Education

Bachelor's degree

Tools

Adobe Acrobat

Foxit PDF Editor

SharePoint

Job description

Ceres Environmental Services in Sarasota, FL is seeking a Proposal Operations Assistant to support proposal development and administrative operations within a fast-paced team. You will help manage documentation for government submissions and ensure compliance with precision and efficiency.

Reporting to the Marketing & Proposal Manager, you will collaborate across departments, organize records, prepare and edit documents, and keep calendars and databases up to date.