Travel Services Coordinator — Rapid-Response Logistics

Ceres-Environmental-Services,-Inc.; Florida; On-site; USD 30,000 - 34,000; Full time

Job summary

Ceres Environmental Services, Inc. is seeking a Travel Services Coordinator in Sarasota, FL to support employee travel across offices, projects, and field operations.

This role requires precise coordination, timely bookings, and proactive communication with travelers and supervisors to ensure cost-effective travel arrangements. The position is on-site, Monday–Friday, with occasional after-hours support during emergencies, and offers the chance to work within a collaborative team that values

Qualifications

• High school diploma or equivalent.
• 1-3 years’ experience in travel coordination, reservations, or related administrative roles.
• Proficiency with a GDS system.
• Experience using Microsoft Office (Outlook, Word, Excel).
• Strong written and verbal communication, attention to detail, organization, and time management.

Responsibilities

• Coordinate with traveling employees and their supervisors to identify reservations based on project and business needs.
• Confirm that required approvals are in place before booking travel.
• Book air, hotel, rail, rental car, and other ground transportation in accordance with company and contractual guidelines.
• Respond promptly to itinerary changes, cancellations, disruptions, and urgent traveler needs.
• Maintain accurate travel records and supporting documentation, including itineraries, confirmations, emails, receipts, and reservation-tracking spreadsheets.
• Communicate with airline, hotel, rail, rental car, and ground transportation representatives to confirm reservations, hotel check-ins and check-outs, and vehicle returns.
• Partner with Finance, Operations, Human Resources, project teams, and other departments to resolve travel issues and improve process efficiency.
• Follow established travel processes and procedures while protecting confidential employee and company information.
• Perform additional travel-related and administrative duties as assigned by the Travel Manager.

Skills

GDS System

MS Office

Communication

Organization

Time management

Teamwork

Evenings/weekends availability

Education

High school diploma or equivalent

Tools

Excel

Job description

Ceres Environmental Services, Inc. is seeking a Travel Services Coordinator in Sarasota, FL to support employee travel across offices, projects, and field operations.

This role requires precise coordination, timely bookings, and proactive communication with travelers and supervisors to ensure cost-effective travel arrangements. The position is on-site, Monday–Friday, with occasional after-hours support during emergencies, and offers the chance to work within a collaborative team that values