Travel Assistant

Host Agency Reviews, LLC; Springfield (MO); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k) with employer contributions

Medical, Dental, Vision Insurance

Paid Time Off

Tuition assistance

Job summary

O'Reilly Auto Parts is seeking a Travel & Events Support Specialist to manage business travel bookings (air, hotel, car), verify policy compliance, and process all related invoices. You will work with department heads on policy exceptions and negotiate negotiated rates for new markets.

strong MS Word/Excel skills and Sabre experience are preferred. Responsibilities include researching venues, maintaining accurate billing, and supporting leadership events.

Qualifications

• High school diploma or GED required.
• Proficient with Microsoft Word, Excel and databases.
• Excellent verbal and written communication; strong customer service orientation.
• Strong time management and multi-tasking abilities.
• Detail-oriented in a fast-paced environment; capable of handling travel requests.

Responsibilities

• Assist with booking company travel (air, hotel, rental car) per policy.
• Determine cost-effective travel options meeting time and expense guidelines.
• Coordinate with department heads for guidance on policy exceptions.
• Research hotels in new markets and negotiate discounted rates.
• Process and code payments; ensure timely invoice payments.
• Support Leadership Conference and special projects as needed.

Skills

Microsoft Word

Microsoft Excel

Database skills

Verbal & written communication

Time management

Detail orientation

Event planning experience

Contract negotiation

Weekend availability

Sabre reservation system

Education

High school diploma or GED

Tools

Sabre reservation system

Job description

Provide direct support to team members for business travel arrangements in accordance with the Travel and Internal Events Policy. Includes performing all related tasks that are created from these travel arrangements. Responsible for processing department invoices and ensuring timely payments.

Essential Job Functions

Assist with booking company travel arrangements (commercial airline flights, hotel, and rental car reservations) as outlined in the company’s travel policies and guidelines. Determine the most efficient and cost-effective means of business travel by researching and reviewing travel requests, meeting both time constraints and expense control guidelines. Work closely with department heads and executive committee members for guidance on out of policy situations.

Support the department by booking travel and providing support to various departments throughout the company. Research hotels in new markets for team member use. This includes negotiation of discounted rates and establishing a payment method (i.e. CLC lodging, Control Pay, Direct Bill, etc.) while adhering to the legal contracting process.

Reconcile, process, and submit on-time payments for accuracy, ensuring proper financial coding for all daily, weekly, bi-weekly and monthly billing statements and invoices. Submits information to Finance Department for allocation to accounting units. Communicates billing discrepancies with all vendors for resolve of issues.

Assist with the company Leadership Conference as needed.

Assist with special projects as directed by department management.

Skills/Education/Knowledge/Experience/Abilities

Required:

High school diploma or equivalent (GED)

Flexible scheduling with the availability to work weekends as needed

Advanced Word, Excel and database skills

Excellent verbal and written communication skills with an emphasis on delivering great customer service

Excellent time management with the ability to multi-task

Strong detail orientation with a focus on organization

Ability to work well in a fast-paced environment

Desired

Experience in meeting or event planning

Contract and negotiation skills

Advanced Sabre computer reservation system experience

Continuing education in the travel industry related to applications for corporate travel and meeting planning

O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.

Total Compensation Package

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

O’Reilly Auto Parts is an equal opportunity employer. The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable.

Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: [e-mail] or call [phone] option , and provide your requested accommodation, and position details.

Benefits found in job post

401(k), Vision insurance, Medical insurance, Dental insurance