Travel Assistant

O'Reilly Auto Parts; Springfield (MO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid time off

401k with company contributions

Health insurance

Dental & Vision insurance

Flexible Spending Account

Tuition assistance

Career growth

Job summary

O’Reilly Auto Parts seeks a Travel Coordination Specialist to support team travel and manage related expenses. You will book flights, hotels, and car rentals, ensuring adherence to Travel and Internal Events Policy and timely payments.

Responsibilities include evaluating cost-effective travel options, collaborating with department heads on exceptions, and handling invoicing with accurate coding. This role requires strong communication and organizational skills in a fast-paced environment.

Qualifications

• High school diploma or equivalent is required.
• Proficient with Word, Excel, and databases.
• Experience with Sabre is preferred.

Responsibilities

• Assist with booking company travel arrangements (air, hotel, rental car).
• Determine cost-effective travel options within policy and guidelines.
• Coordinate with department heads for out-of-policy guidance and approvals.
• Manage invoices and payments for travel-related expenses.

Skills

Word

Excel

Database

Education

High school diploma or equivalent

Tools

Sabre

Job description

Provide direct support to team members for business travel arrangements in accordance with the Travel and Internal Events Policy. Includes performing all related tasks that are created from these travel arrangements. Responsible for processing department invoices and ensuring timely payments.

Essential Job Functions

• Assist with booking company travel arrangements (commercial airline flights, hotel, and rental car reservations) as outlined in the company’s travel policies and guidelines.
• Determine the most efficient and cost-effective means of business travel by researching and reviewing travel requests, meeting both time constraints and expense control guidelines.
• Work closely with department heads and executive committee members for guidance on out of policy situations.
• Support the department by booking travel and providing support to various departments throughout the company.
• Assist other areas of the department which may include Company plane flights manifest, passengers’ itineraries with accommodations and International travel.
• Research hotels in new markets for team member use. This includes negotiation of discounted rates and establishing a payment method (i.e. CLC lodging, Control Pay, Direct Bill, etc.) while adhering to the legal contracting process.
• Reconcile, process, and submit on-time payments for accuracy, ensuring proper financial coding for all daily, weekly, bi-weekly and monthly billing statements and invoices. Submits information to Finance Department for allocation to accounting units. Communicates billing discrepancies with all vendors for resolve of issues.
• Assist with the company Leadership Conference as needed.
• Assist with special projects as directed by department management.

Skills/Education/Knowledge/Experience/Abilities

• High school diploma or equivalent (GED)
• Flexible scheduling with the availability to work weekends as needed
• Advanced Word, Excel and database skills
• Excellent verbal and written communication skills with an emphasis on delivering great customer service
• Excellent time management with the ability to multi-task
• Strong detail orientation with a focus on organization
• Ability to work well in a fast-paced environment

Desired

• Experience in meeting or event planning
• Contract and negotiation skills
• Advanced Sabre computer reservation system experience
• Continuing education in the travel industry related to applications for corporate travel and meeting planning

O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization.

Total Compensation Package

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

O’Reilly Auto Parts is an equal opportunity employer.

The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran status, uniformed service member status, physical or mental disability, genetic information (including testing or characteristics) or another protected status as defined by local, state, or federal law, as applicable.

Qualified individuals with a disability may be entitled to reasonable accommodation under the Americans with Disabilities Act. If you require a reasonable accommodation during the application or employment process, please send an email to: [e-mail] or call [phone] option , and provide your requested accommodation, and position details.