Travel Administration Specialist

Beacon Hill Staffing Group, LLC; New York (NY); Remote; USD 48,000 - 62,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary Travel Administration Specialist to join the Finance & Administration team. This fully remote role supports global travel for employees, volunteers, and program participants across international offices, with hours 9am-5pm and a 30-minute lunch break.

Compensation is $35-45/hour, through December. The role involves coordinating travel logistics, maintaining travel records, and producing spend reports, while partnering with the Travel

Qualifications

• 5+ years of travel services or travel coordination experience.
• Excellent organizational skills and keen attention to detail; ability to prioritize and meet deadlines in a high-volume, fast-paced environment.
• Strong communication skills; ability to interact effectively in multicultural contexts via email, video, phone, and in person.
• Multilingual preferred.

Responsibilities

• Coordinate global travel logistics for client programs, meetings, and group travel; manage air/rail, lodging, ground transportation, venues, and the travel calendar.
• Review ticketing, traveler profiles, travel tracking, and related documentation for accuracy, compliance, and cost effectiveness.
• Research and facilitate visa, health, immunization, mileage, and travel benefits requirements; track and manage documentation.
• Maintain travel records and generate regular reporting on travel spend, policy compliance, and cost trends.
• Assist the Senior Travel Manager with policy updates and provide general administrative support to the travel team.
• Ensure timely corroboration and reconciliation of monthly expense accounts; process checks and wire transfers.

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a global nonprofit organization focused on improving access to eye care worldwide, is seeking a Temporary Travel Administration Specialist to join their Finance & Administration team until the end of December. This individual will support the coordination of global travel logistics for employees, volunteers, and program participants across international offices and initiatives. The ideal candidate will have prior travel services experience, exceptional organizational skills, and the ability to manage a high volume of complex travel arrangements in a fast-paced environment. This is a fully remote opportunity and the hours will be from 9am-5pm with a 30-minute lunch break. Compensation is $35-45/hour.

Responsibilities

TRAVEL ADMINISTRATIONCoordinate global travel logistics for client programs, meetings, and group travel, including air/rail, lodging, ground transportation, venues, and the global travel calendar in partnership with the Travel Management Company and client teams worldwide; monitor TMC service levels and elevate performance or contract issues as needed. Review ticketing, coding, traveler profiles, travel tracking, and related documentation for accuracy, compliance, Duty of Care, and cost effectiveness; Research and facilitate destination and transit visa requirements, health and immunization requirements, mileage and travel benefits administration, and other travel support needs as assigned. Use Office 365, intranet, tracking, and profile management tools to improve communication, reduce errors and strengthen travel administration processes. INTERNAL ADMINISTRATION: Maintain World Travel Services records and documentation to support retrieval, research, reporting, and audit needs. Support traveler onboarding, orientation, profile maintenance, coding, access, and location tracking. Produce regular reporting on travel spend, policy compliance, and cost trends to support departmental planning and decision-making. Assist the Senior Travel Manager with travel policy and procedure updates and provide general administrative support to the travel team. Ensure the corroboration and reconciliation of monthly expense accounts are completed in a timely manner. File, review and process check requests and wire transfers as required.

Qualifications

5+ years of travel services or travel coordination experience Excellent organizational skills and keen attention to detail; ability to prioritize and meet deadlines while managing a large volume of details, and/or escalating as needed. Solid communication: ability to interact effectively in a multicultural context via email, video conference, phone, and in person. Demonstrated facility with numbers, time zones, and Excel spreadsheets. Strong computer skills (Windows, Word, Outlook, PowerPoint, Excel, databases, Internet, and AI such as Copilot, Claude, etc.). Strong logistics problem solver: ability to work under pressure, handling last-minute complications while successfully producing results; comfortable working in a fast-paced environment. Strong interpersonal skills; ability to work effectively and sensitively with people of diverse national and cultural backgrounds. Excellent customer service skills; diplomatic and patient. Multilingual preferred.

Equal Opportunity

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM).