Transportation Department Executive Secretary

St. Martin Parish School District; United States; Sur place; USD 33 000 - 52 000; Plein temps

Résumé du poste

St. Martin Parish School District seeks a Department Secretary to provide confidential administrative support to the Transportation Department. Under supervision you will draft documents, manage calendars, coordinate events, and serve as liaison with staff, parents and external partners.

Proficiency in Word, Excel, PowerPoint, Outlook and general office procedures is required. The position requires high school diploma, college coursework preferred, and the ability to handle sensitive information

Qualifications

• Graduation from high school.
• College level coursework in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.

Responsabilités

• Composes documents for Department Head or staff to request/provide information.
• Prepares, copies and distributes notices or correspondence for staff, students, parents, and others.
• Assists in coordinating department activities and responsibilities.
• Attends department meetings as assigned for information gathering.
• Maintains the Department Head's calendar and coordinates appointments and meetings.
• Plans and schedules department events and maintains event calendars.
• Oversees workload to maximize efficiency and meet operational needs.
• Maintains documents, files and records for audit trail and compliance.
• Answers telephone calls and provides information to callers.
• Serves as liaison with outside organizations related to department activities.

Connaissances

Word

Excel

PowerPoint

Outlook

Electronic mail

Internet

Describe problems

Teamwork

Follow instructions

Arithmetic

Confidentiality

Organizational skills

Time management

Office management

Regulatory knowledge

Formation

High school diploma

College coursework in business and office procedures

Associate or Bachelor's degree preferred

Outils

MS Office

Description du poste

St. Martin Parish School District seeks a Department Secretary to provide confidential administrative support to the Transportation Department. Under supervision you will draft documents, manage calendars, coordinate events, and serve as liaison with staff, parents and external partners.

Proficiency in Word, Excel, PowerPoint, Outlook and general office procedures is required. The position requires high school diploma, college coursework preferred, and the ability to handle sensitive information