Senior Secretary, Administrative Suite - Exec. Directions of Elementary and Secondary Schools

St. Charles Parish Public Schools; Lone Star (LA); Presencial; USD 33.000 - 48.000; Jornada completa

Descripción de la vacante

St. Charles Parish Public Schools in Louisiana seeks an experienced administrative assistant to support the Executive Director of Human Resources with confidential secretarial duties, including preparing letters, reports, minutes and other materials, and coordinating interviews and appointments.

Proficiency in Microsoft Office Suite, Google Workspace and Alio software, plus strong verbal and written communication, are essential to manage records, expenditures and district projects.

Formación

• High school diploma or equivalent.
• 3 years administrative/secretarial experience preferred.
• Excellent communication skills to effectively interact with internal and external stakeholders.
• Proficient in secretarial/clerical skills including: Advanced knowledge of Microsoft Office Suite, Google Workspace and various software programs (experience with Alio software preferred).
• Effective verbal and written communication skills.
• Ability to manage multiple projects and deadlines while maintaining attention to details.

Responsabilidades

• Prepare correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, etc.).
• Maintain a variety of manual and electronic documents files and records.
• Respond to inquiries from a variety of internal and external parties (district staff, schools, government agencies, general public).
• Schedule and set up interviews, in-services, and appointments for administrators/supervisors.
• Track expenditures, submitting documents for reimbursement.
• Coordinate assigned projects and/or program components.
• Compile data (work orders, budget reports, personnel records, etc.).

Conocimientos

Communication skills

Multitasking

Attention to detail

Verbal communication

Written communication

Educación

High school diploma or equivalent

Herramientas

Microsoft Office Suite

Google Workspace

Alio software

Descripción del empleo

Responsibilities: Provide complex and confidential secretarial and administrative support to the Executive Director of Human Resources including but not limited to:

• Prepare a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad‑hoc reports, etc.)
• Maintain a variety of manual and electronic documents files and records
• Respond to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, etc.)
• Schedule and set up interviews, in‑services, and appointments for administrators/supervisors
• Track expenditures, submitting documents for reimbursement
• Coordinate assigned projects and/or program components
• Compile data (e.g. work orders, budget reports, specialized reports, personnel records, etc.)

Certification / Requirements:

• High school diploma or equivalent
• 3 years administrative/secretarial experience preferred
• Excellent communication skills to effectively interact with internal and external stakeholders
• Proficient in secretarial/clerical skills including:
  • Advanced knowledge of Microsoft Office Suite, Google Workspace and various software programs (experience with Alio software preferred)
  • Effective verbal and written communication skills
  • Ability to manage multiple projects and deadlines while maintaining attention to details
• Goal driven and agile in fast‑paced work environment

District Support & Commitment:

• District on‑boarding session
• Central office based transition support
• District based in‑service and professional development sessions
• Professional development opportunities in various software/programs or district based initiative support training
• Monthly Support Staff/ Secretary update meetings

It shall be the policy of the St. Charles Parish School Board that no person shall, on the basis of race, color, national origin, sex, age, disability, religion or veteran status be denied the benefits of, or be subject to, discrimination in regard to employment, retention, promotion, transfer, or dismissal in any educational program or activity under the jurisdiction of the Board.