Transportation Admin Assistant — Records & Scheduling

Smithville Independent School District; Smithville (TX); On-site; USD 56,851,000 - 79,687,000; Full time

Job summary

Smithville Independent School District is seeking an Administrative Assistant - Transportation to support the Director of Transportation and the transportation department. Under supervision, you will handle clerical tasks, budgeting support, records, and scheduling in a school environment.

The role requires strong organizational and communication skills, proficiency with office software, and the ability to multi-task in a fast-paced setting.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing, and file maintenance.
• Strong English usage, grammar, spelling, and punctuation.
• Knowledge of basic bookkeeping principles.
• Ability to develop spreadsheets and databases; strong word processing.
• Ability to prioritize workflow and multi-task.
• Strong organizational and interpersonal skills.
• 3 years secretarial experience, preferably in public education.

Responsibilities

• Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.
• Receive and process work orders.
• Compile, maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records.
• Set up and maintain secure files on all department employees; coordinate file maintenance schedules with central office.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Perform routine bookkeeping tasks and maintain department budget records.
• Order office supplies for department; prepare purchase orders and payment authorizations.
• Compile and report time records, including leave requests and payroll data.
• Welcome visitors and handle requests; maintain rapport with the public.
• Maintain department calendar and staff schedules; arrange meetings and prepare materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Skills

keyboarding

data entry

word processing

file maintenance

english usage

bookkeeping

spreadsheets

databases

multi-tasking

organization

Education

High school diploma or GED

Job description

Smithville Independent School District is seeking an Administrative Assistant - Transportation to support the Director of Transportation and the transportation department. Under supervision, you will handle clerical tasks, budgeting support, records, and scheduling in a school environment.

The role requires strong organizational and communication skills, proficiency with office software, and the ability to multi-task in a fast-paced setting.