Transportation Assistant

Smithville Independent School District; Smithville (TX); On-site; USD 56,851,000 - 79,687,000; Full time

Job summary

Smithville Independent School District is seeking an Administrative Assistant - Transportation to support the Director of Transportation and the transportation department. Under supervision, you will handle clerical tasks, budgeting support, records, and scheduling in a school environment.

The role requires strong organizational and communication skills, proficiency with office software, and the ability to multi-task in a fast-paced setting.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing, and file maintenance.
• Strong English usage, grammar, spelling, and punctuation.
• Knowledge of basic bookkeeping principles.
• Ability to develop spreadsheets and databases; strong word processing.
• Ability to prioritize workflow and multi-task.
• Strong organizational and interpersonal skills.
• 3 years secretarial experience, preferably in public education.

Responsibilities

• Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.
• Receive and process work orders.
• Compile, maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records.
• Set up and maintain secure files on all department employees; coordinate file maintenance schedules with central office.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Perform routine bookkeeping tasks and maintain department budget records.
• Order office supplies for department; prepare purchase orders and payment authorizations.
• Compile and report time records, including leave requests and payroll data.
• Welcome visitors and handle requests; maintain rapport with the public.
• Maintain department calendar and staff schedules; arrange meetings and prepare materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Skills

keyboarding

data entry

word processing

file maintenance

english usage

bookkeeping

spreadsheets

databases

multi-tasking

organization

Education

High school diploma or GED

Job description

Transportation Assistant

Smithville ISD SISD Bus Barn - Smithville, Texas Open in Google Maps

This job is also posted in Smithville Independent School District

Job Details

Job ID: 5918938

Application Deadline: Posted until filled

Posted: Sep 04, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Administrative Assistant - Transportation

Exemption Status/Test: Nonexempt
Reports to: Director of Transportation Date Revised:
Dept./School: Transportation

Primary Purpose:
Under minimal supervision, organize and conduct the routine work activities of the transportation
department and provide clerical services to the director of transportation.

Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient keyboarding, data entry, word processing, and file maintenance skills
Knowledge of correct English usage, grammar, spelling, and punctuation
Knowledge of basic bookkeeping principals
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or department
Ability to multi-task numerous complex administrative activities
Strong organizational, communication, and interpersonal skills

Experience:
3 years secretarial experience, preferably in public education environment

Major Responsibilities and Duties: Records, Reports, and Correspondence

• 1. Prepare correspondence, memorandums, forms, requisitions, and reports for the director and other transportation department staff.
• 2. Receive and process work orders.
• 3. Compile maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records.
• 4. Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.
• 5. Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility.
• 6. Perform routine bookkeeping tasks and maintain department budget records in an accurate manner including calculating trip tickets and billing appropriate department or campus for payment.
• 7. Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
• 8. Compile and report time records, including leave requests and reports. Prepare payroll data on department employees.
• 9. Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• 10. Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
• 11. Maintain confidentiality of information.
• 12. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment, including computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours
Mental Demands: Maintain emotional control under stress; work with frequent interruptions

Position Type: Full-Time

Salary: $19.85 to $27.81 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Zachary Harris , Director of Transportation
• SISD Bus Barn
• Phone: [phone]
• Email: [e-mail]