Transportation Administration Assistant

Rapid City Area Schools; Kansas; On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental and Vision Coverage

Paid Time Off

KPERS – State Retirement

403b Retirement Plan

District Paid Life Insurance

Job summary

USD 489 Transportation Department seeks an organized Transportation Administrative Assistant to support the department. The role involves timekeeping, record-keeping, invoicing, and reporting, with daily use of Skyward, Excel, and Word.

Responsibilities include reviewing time sheets, maintaining personnel records, assisting staff and the public, and processing PO requests. This full-time position offers comprehensive benefits, state reporting, and opportunities to contribute to district

Qualifications

• High school diploma or equivalent is required.
• Three years experience in a related role.
• Accounting skills, 10-key by touch and good keyboard skills.
• Proficient with Microsoft Office.
• Maintain confidentiality and work cooperatively with others.

Responsibilities

• Review and approve time sheets each morning using skyward.
• Maintain employee time sheets, activity records, and filing systems.
• Answer questions and assist internal and external parties by phone and mail.
• Prepare reports with Excel and Word and for the State of Kansas.
• Process purchase orders and reconcile credit cards biweekly.
• Prepare mileage reports and reimbursements; handle invoicing for trips.
• Assist with inspections and substitute as needed as a driver with CDL qualified.

Skills

Accounting

10-key by touch

Microsoft Office

Confidentiality

Communication

Education

High school diploma or equivalency

Tools

Skyward

Excel

Word

Job description

Transportation Administration Assistant

Job Posting ID: 649 Location(s): USD 489 Transportation Center Employment Type: Full Time Posted Date: 08/27/2026 Deadline: Until Filled

Position Information

Job Summary

We are seeking an organized Transportation Administrative Assistant to support our department.

Qualifications / Requirements

• Must have a high school diploma or equivalency.
• Three years experience.
• Accounting Skills, 10-key by touch and good keyboard skills
• Proficient with Microsoft Office
• Maintain confidentiality, integrity, and honesty in all aspects of job performance.
• Must have the ability to communicate and work effectively and cooperatively with members of the school district and community.

Essential Job Functions

• Review and approve time sheets each morning using skyward.
• Review, correct, and maintain employee’s time sheets and activity records in both manual and computer records.
• Answer questions and provide assistance to individuals inside and outside the transportation department through telephone and written correspondence.
• Collect, organize, and maintain personnel information, activity logs and other important documents and information in both manual and electronic filing systems.
• Prepare reports and documents as needed with excel and word.
• Prepare reports required by the State of Kansas.
• Process Purchase Order request for the transportation department.
• Complete credit card reconciliation on a Biweekly basis.
• Prepare monthly and daily mileage reports on all vehicles.
• Process mileage reimbursement at end of each semester.
• Prepare invoicing for community trips.
• Prepare inspection sheets for mechanics to support highway patrol inspections on all vehicles.
• Substitute as a school bus or activity driver when needed maintaining all required CDL licenses, endorsements and qualifications.

Special Physical Requirements

• Must be able to sit at a workstation most of an eight-hour day
• Must have manual dexterity required for consistent and accurate computer input
• Must be able to lift a minimum of 20 pounds and climb flights of stairs
• Must be capable of dealing with noise and constant interruptions

Compensation

$18.60/hour with full benefits.

Position Contact

Russ Henningsen, Director of Transportation

785-623-2560, [e-mail]

District Benefits

• Medical, Dental and Vision Coverage. Voluntary Vision Materials Coverage available.
• 100% District Paid Basic Life Insurance policy up to $10,000 (age based), Voluntary Life
• Short Term Disability, Accident, Critical Illness, Hospital Indemnity (3-1), Identify Theft/Legal Service/Gun Owner Insurance
• Flexible Spending options for Medical Expenses and Dependent Day Care
• District contribution to Health Saving Account
• KPERS – State of Kansas Retirement
• District contribution to 403b Retirement Plan
• Paid Time Off
• Employee Assistance Program (EAP)
• Seasonal Breaks, Weekends, Holidays Off

To learn more about our schools, visit our website at www.usd489.com.

USD 489, Ellis County, Kansas, does not discriminate on the basis of race, color, national origin, sex, age, disability, or handicap in admission or access to or treatment or employment in its programs and activities. If you have questions regarding the above, please contact the Title IX Coordinator or the Section 504 Coordinator in the office of the Superintendent of Schools, 323 W. 12th Street, Hays, Kansas 67601, [phone].