Transit Division Admin Specialist: Strategic Support

Metropolitan Government of Nashville & Davidson County; Nashville (TN); On-site; USD 52,000 - 78,000; Full time

Job summary

Metro Nashville Police Department is seeking an Administrative Specialist of the Transit Division to coordinate and participate in financial and personnel support services essential to operation. The role supports the Captain and staff, with extensive background checks required for all positions.

The position emphasizes communications within Metro, with the division commander, and the public, and involves preparing directives, payroll changes, and coordinating meetings.

Qualifications

• High School Diploma or equivalent plus ten years in financial or personnel support.
• Experience with Oracle and Workbrain systems.
• Knowledge of ARMS computer system.
• Willingness to undergo extensive background check.
• Experience with public sector or government operations preferred.

Responsibilities

• Performs professional-level administrative work.
• Keeps the division commander informed about activities occurring within the department which could have a direct effect on operations.
• Interprets policies, rules and regulations as required.
• Analyzes and recommends methods for improving work flow in such areas as record keeping systems, forms control, and general office operation.
• Assists in budget preparation for the department.
• May interview job applicants, conduct orientation of new employees, and plan training programs.
• Provides direct support for the division commander and acts as liaison between the division commander and other people.
• Prepares concise reports on projects and recommendations.
• Implements and/or oversees implementation of projects.
• May conduct presentations, seminars, or workshops.
• Follows up on the implementation of departmental directives for the division commander.
• Schedules meetings/appointments for the division commander.
• Attends meetings on behalf of the division commander.
• Maintains records and disseminates information as necessary.
• May oversee and participate in the work of a clerical staff.
• May handle confidential and sensitive information.

Skills

Administrative support

Budgeting

Interviewing candidates

Training coordination

Record keeping

Data analysis

Reporting

Liaison

Scheduling meetings

Confidential information handling

Education

High School Diploma or equivalent

Additional education in lieu of some experience

Tools

Oracle

Workbrain

ARMS system

Job description

Metro Nashville Police Department is seeking an Administrative Specialist of the Transit Division to coordinate and participate in financial and personnel support services essential to operation. The role supports the Captain and staff, with extensive background checks required for all positions.

The position emphasizes communications within Metro, with the division commander, and the public, and involves preparing directives, payroll changes, and coordinating meetings.