Administrative Specialist - Police

Metropolitan Government of Nashville & Davidson County; Nashville (TN); On-site; USD 52,000 - 78,000; Full time

Job summary

Metro Nashville Police Department is seeking an Administrative Specialist of the Transit Division to coordinate and participate in financial and personnel support services essential to operation. The role supports the Captain and staff, with extensive background checks required for all positions.

The position emphasizes communications within Metro, with the division commander, and the public, and involves preparing directives, payroll changes, and coordinating meetings.

Qualifications

• High School Diploma or equivalent plus ten years in financial or personnel support.
• Experience with Oracle and Workbrain systems.
• Knowledge of ARMS computer system.
• Willingness to undergo extensive background check.
• Experience with public sector or government operations preferred.

Responsibilities

• Performs professional-level administrative work.
• Keeps the division commander informed about activities occurring within the department which could have a direct effect on operations.
• Interprets policies, rules and regulations as required.
• Analyzes and recommends methods for improving work flow in such areas as record keeping systems, forms control, and general office operation.
• Assists in budget preparation for the department.
• May interview job applicants, conduct orientation of new employees, and plan training programs.
• Provides direct support for the division commander and acts as liaison between the division commander and other people.
• Prepares concise reports on projects and recommendations.
• Implements and/or oversees implementation of projects.
• May conduct presentations, seminars, or workshops.
• Follows up on the implementation of departmental directives for the division commander.
• Schedules meetings/appointments for the division commander.
• Attends meetings on behalf of the division commander.
• Maintains records and disseminates information as necessary.
• May oversee and participate in the work of a clerical staff.
• May handle confidential and sensitive information.

Skills

Administrative support

Budgeting

Interviewing candidates

Training coordination

Record keeping

Data analysis

Reporting

Liaison

Scheduling meetings

Confidential information handling

Education

High School Diploma or equivalent

Additional education in lieu of some experience

Tools

Oracle

Workbrain

ARMS system

Job description

The Administrative Specialist of the Transit Division Coordinates and participates in a variety of financial and/or personnel support services essential to operation of the Transit Division and carries out various assignments as a staff assistant to the Captain and performs related duties as required.

The Metro Nashville Police Department (MNPD) is a 24/7/365 operation. Whether you are a sworn or civilian employee, you will be responsible for the general welfare of the citizens of Nashville and Davidson County. You will be responsible for ensuring optimum communications both within Metro and between Metro and the general public. If this environment is appealing and exciting to you, then you might want to consider a job with Metro Nashville Police Department.

All positions in the Metro Nashville Police Department require an extensive background check.

• Performs professional-level administrative work.
• Keeps the division commander informed about activities occurring within the department which could have a direct effect on operations.
• Interprets policies, rules and regulations as required.
• Analyzes and recommends methods for improving work flow in such areas as record keeping systems, forms control, and general office operation.
• Assists in budget preparation for the department.
• May interview job applicants, conduct orientation of new employees, and plan training programs.
• Makes initial review of complaints and resolves those which fall under delegated authority.
• Works on special projects as directed by the division commander.
• Researches and gathers relevant statistical, financial, and personnel data used in planning and decision-making.
• Develops and recommends courses of action open to the department and analyzes their probable consequences.
• Prepares concise reports on projects and recommendations.
• Implements and/or oversees implementation of projects.
• May conduct presentations, seminars, or workshops.
• Provides direct support for the division commander.
• Serves as a liaison between the division commander and other people.
• Acts on behalf of the division commander in administrative matters.
• Prepares directives and difficult correspondence for the signature of the division commander.
• Follows up on the implementation of departmental directives for the division commander.
• Schedules meetings/appointments for the division commander.
• Attends meetings on behalf of the division commander.
• Maintains records and disseminates information as necessary.
• May oversee and participate in the work of a clerical staff.
• May handle confidential and sensitive information.
• Regular and punctual attendance.
• Liaison in coordinating various activities, and in communicating highly sensitive information to division personnel.
• Gathers statistical, financial, and personnel data used in planning and decision making.
• Makes initial review of complaints and resolve, or refer to appropriate person.
• Receive, check for accuracy and signatures, all requests for requisitions, invoices, etc., for the division.
• Prepares and disseminates all payroll status changes within the department.
• Maintain office files.
• Keeps accurate records of all employees and vacancies within the division.

Education and Experience

High School Diploma or equivalent plus ten (10) years of experience in financial or personnel support services.

***Additional education in lieu of some experience. (1:1 Ratio)***

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

• Experience using Oracle and Workbrain
• Experience using ARMS computer system

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.