Training Administrative Coordinator

CP Marine LLC; Oak Park (FL); On-site; USD 38,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with company match

Paid time off

Professional development opportunities

Job summary

Goldbelt is seeking an Administrative Training Assistant to support the Florida Regional Center's Training Division. You will handle scheduling, travel arrangements, course enrollment, and communications with students and trainers to ensure smooth delivery of programs.

Strong organizational skills, MS Office proficiency, written English, and the ability to work independently are essential. A degree or equivalent experience and a Secret clearance are preferred.

Qualifications

• Two-year or four-year degree from an accredited college or university, or minimum of 5 years of relevant work experience.
• A Secret clearance is required.
• Bachelor’s degree in a related field is preferred.

Responsibilities

• Maintain the Training Director and Training Specialist schedules.
• Search for information on NFATC training guidelines and compile data.
• Update Training Division SharePoint page and training lists.
• Coordinate work orders for training services/office supplies.
• Manage travel arrangements for staff and Adjunct Field Trainers.
• Coordinate travel for Adjunct Field Trainers and obtain fiscal data.
• Issue annual solicitations for training requests and manage calendars across posts.
• Monitor accuracy of FRC courses and enrollment for each course.
• Serve as primary contact for students and assist Training staff with issues.
• Provide logistical support for training, conferences, and meetings.
• Send welcome letters and book hotel reservations for students/trainers.
• Generate class rosters and upload NFATC files; maintain training records.
• Maintain communication templates for enrollment updates and logistics.
• Coordinate with overseas posts to ship training materials.
• Notify management of problems and track requests to completion.
• Maintain WHA Adjunct Field Trainer list.
• Retrieve mail daily and manage office records per RDS.

Skills

Communication skills

Writing skills

MS Office proficiency

Independent worker

Timely follow-up

Multi-client support

Adaptable to change

Lift 40 pounds

Education

Associate or Bachelor's degree or 5 years related experience

Secret security clearance

Bachelor’s degree in related field (preferred)

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Goldbelt is seeking an Administrative Training Assistant to support the Florida Regional Center's Training Division. You will handle scheduling, travel arrangements, course enrollment, and communications with students and trainers to ensure smooth delivery of programs.

Strong organizational skills, MS Office proficiency, written English, and the ability to work independently are essential. A degree or equivalent experience and a Secret clearance are preferred.