Training Programs & Logistics Coordinator

CPMG; Oak Park (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Goldbelt is seeking an administrative support professional to assist the WHA Florida Regional Center Training Division. The role includes calendar management, travel planning, and coordinating training materials and logistics for classes and trainers.

The incumbent will handle inquiries, maintain records, and ensure communications templates are updated. Some after-hours support may be required to meet office needs and training deadlines.

Qualifications

• Two-year or four-year degree or minimum of 5 years relevant work experience.
• Secret clearance required for access to sensitive information.
• Excellent written and verbal communication in English.
• Proficient with MS Office; able to edit templates and manage data.
• Ability to work independently and stay proactive on requests.
• Experience supporting multiple clients in fast-paced environments.
• Familiarity with SharePoint and internal training systems.
• Physically able to lift up to 40 pounds for training materials.

Responsibilities

• Maintain Training Director and Specialist schedules and bookings.
• Search for training information and prepare analyses from sources.
• Update SharePoint pages and key contacts for the division.
• Prepare work orders and coordinate training services and supplies.
• Arrange travel for staff and adjunct trainers, including visas as needed.
• Issue training solicitations and coordinate calendars across posts.
• Monitor course catalog accuracy and enrollment for FRC courses.
• Serve as primary contact for students and handle enrollment logistics.
• Prepare class rosters and upload NFATC files as required.
• Maintain training records and monthly/annual tallies.

Skills

Communication skills

Writing skills

MS Office

English proficiency

Independent work

Follow-up on requests

Client support

Adaptability

Physical ability

Education

Degree or 5 years experience

Secret security clearance

Bachelor's preferred

Tools

SharePoint

E2 Solutions

Intranet tools

Diplopodia

Job description

Goldbelt is seeking an administrative support professional to assist the WHA Florida Regional Center Training Division. The role includes calendar management, travel planning, and coordinating training materials and logistics for classes and trainers.

The incumbent will handle inquiries, maintain records, and ensure communications templates are updated. Some after-hours support may be required to meet office needs and training deadlines.