Training & Administrative Coordinator

Goldbelt, Inc.; Oak Park (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with company match

Paid time off

Professional development opportunities

Job summary

Goldbelt, Inc. seeks an administrative support professional to assist the WHA Florida Regional Center Training Division. The role covers scheduling, travel coordination, and logistics for training programs across the region, with potential after-hours work to support office needs.

The incumbent will update records, manage rosters, maintain SharePoint templates, and coordinate travel and materials for trainers, ensuring timely delivery and compliance across overseas posts.

Qualifications

• Excellent writing and communication skills; writing sample to COR.
• Proficient in MS Office; create and edit templates and spreadsheets.
• Strong written English and comprehension.
• Proactive, independent work style with timely follow-up.
• Experience supporting multiple clients in a fast-paced environment.
• Able to lift up to 40 pounds for materials preparation.
• Two-year or four-year degree or 5+ years relevant experience.
• Secret clearance is required.

Responsibilities

• Maintain schedules for Training Director and Specialist; manage appointments and logistics.
• Search training guidelines and compile data for NFATC and DoD programs.
• Update SharePoint pages, points of contact, and trainer lists.
• Coordinate work orders and travel for staff and Adjunct Trainers.
• Arrange travel, flights, hotels, passports and visas as needed.
• Coordinate travel for Adjunct Trainers and obtain fiscal data.
• Issue annual training solicitations and publish calendars regionally.
• Monitor course catalog accuracy and enrollment; generate rosters.
• Serve as primary contact for students and respond to issues.
• Provide logistics support for training, conferences, and meetings.
• Ship training materials; ensure timely receipt at overseas posts.

Skills

Communication

Writing skills

MS Office

English proficiency

Independent work

Follow-up

Multiclient support

Adaptability

Lifting up to 40 lbs

Education

Degree or 5+ years experience

Tools

MS Office Suite

Job description

Goldbelt, Inc. seeks an administrative support professional to assist the WHA Florida Regional Center Training Division. The role covers scheduling, travel coordination, and logistics for training programs across the region, with potential after-hours work to support office needs.

The incumbent will update records, manage rosters, maintain SharePoint templates, and coordinate travel and materials for trainers, ensuring timely delivery and compliance across overseas posts.