Training & Administrative Coordinator

Gfoat; Baytown, Northern (TX, KY); Hybrid; USD 36,000 - 54,000; Full time

Job summary

The Administrative Assistant is located at the Fire Training Field and performs administrative duties to support the Fire Department’s overall mission. This role coordinates trainings for City use and partner agencies, using office skills to manage customer service, records, data entry, and reports.

Key duties include scheduling meetings, monitoring the Planning Section budget, maintaining monthly activity files, coordinating classrooms, instructors, facilities, and equipment for training, and

Qualifications

• High School Diploma or GED; three years general office experience.
• Valid driver's license with acceptable driving record.
• Advanced skills in Microsoft Office.
• Preferred: Excel proficiency and bilingual English/Spanish.

Responsibilities

• Screen calls, schedule meetings and manage calendars for Planning Section.
• Coordinate meetings at the EOC and assist Emergency Management.
• Monitor Planning Section budget and produce reports.
• Maintain monthly activity files and training records.
• Provide back-up coverage for other Administrative Support roles.

Skills

Office admin

Attention to detail

Communication

Customer service

Bilingual EN/SP

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Job description

The Administrative Assistant is located at the Fire Training Field and performs administrative duties to support the Fire Department’s overall mission. This role coordinates trainings for City use and partner agencies, using office skills to manage customer service, records, data entry, and reports.

Key duties include scheduling meetings, monitoring the Planning Section budget, maintaining monthly activity files, coordinating classrooms, instructors, facilities, and equipment for training, and