Fire Admin Coordinator & Exec Support Lead

City of Steamboat Springs; United States; On-site; USD 37,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(a) with company match

Paid time off and ski pass

Job summary

City of Steamboat Springs is seeking a Fire Administrative Coordinator/Fire Executive Assistant to support the Fire Chief and leadership team. The role includes executive support, budget oversight, and handling confidential information with a focus on accuracy and timely reports.

Responsibilities include coordinating calendars, preparing memos and presentations, and maintaining department files while liaising with other city departments and external agencies.”

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience supporting executive level staff is desirable.
• Strong organizational and confidential information handling skills.

Responsibilities

• Provide executive support to the Fire Chief and Deputy Chiefs.
• Plan, direct, coordinate, and review Chief’s Office activities; improve workflow.
• Maintain confidential training tracking and department files.
• Assist with budget development, accounts payable, and payroll processes.
• Coordinate calendars, meetings, travel, and correspondence for leadership.

Skills

Administrative support

Budget tracking

Confidentiality

Communication

Scheduling

Meeting coordination

Education

High school diploma or equivalent

Associate degree in management or business administration

Tools

MS Office

Records Management System

Fire Department Software

Job description

City of Steamboat Springs is seeking a Fire Administrative Coordinator/Fire Executive Assistant to support the Fire Chief and leadership team. The role includes executive support, budget oversight, and handling confidential information with a focus on accuracy and timely reports.

Responsibilities include coordinating calendars, preparing memos and presentations, and maintaining department files while liaising with other city departments and external agencies.”