Fire Department Executive Assistant & Admin Coordinator

Steamboat Springs, CO; Steamboat Springs (CO); On-site; USD 37,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(a) plan with company match

Ski and Skate Pass

Employee Assistance Program

Job summary

City of Steamboat Springs is hiring a Fire Administrative Coordinator/Fire Executive Assistant to support the Fire Chief and department leadership. The role involves planning, coordinating, and supervising administrative functions, handling budgets and payroll, and ensuring confidential information is protected.

Key duties include preparing reports, maintaining training records, coordinating with other departments, and assisting in budget development and procurement processes.

Qualifications

• Requires high school diploma or equivalent; Associate degree in management or business administration preferred.
• Experience in budgeting, payroll, and administrative support is required or strongly preferred.
• Strong written and verbal communication skills; ability to handle confidential information.

Responsibilities

• Serve as confidential assistant to Fire Chief and Deputy Fire Chiefs.
• Plan, coordinate, and supervise administrative support and services for the Fire Department.
• Assist in developing and maintaining business analytics and KPIs for the department.
• Manage calendars, meetings, travel, and correspondence for leadership and staff.
• Prepare reports, presentations, agendas, and meeting minutes.
• Handle confidential files and training records; maintain filing systems and reports.

Skills

Administrative support

Budget management

Payroll processing

Communications

Confidentiality

Event planning

Education

Associate degree in management or business administration

High school diploma or equivalent

Tools

MS Office

Records Management System

Job description

City of Steamboat Springs is hiring a Fire Administrative Coordinator/Fire Executive Assistant to support the Fire Chief and department leadership. The role involves planning, coordinating, and supervising administrative functions, handling budgets and payroll, and ensuring confidential information is protected.

Key duties include preparing reports, maintaining training records, coordinating with other departments, and assisting in budget development and procurement processes.