Training Division Administrative Coordinator

South-County-Fire; Everett (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

South County Fire seeks an experienced administrative professional to support the Training Division. You will prepare staff reports, agendas, and presentations, attend meetings, and assist in office management. The role requires independent work and reports to the Deputy Chief of Training.

Responsibilities include coordinating training/travel, handling confidential records, and ensuring efficient office operations. A valid WA driver’s license and background check are required.

Qualifications

• High School Diploma and three years of experience as an office manager, project coordinator, or administrative assistant or an equivalent combination of related education and experience.
• Proficiency in Word, Excel and MS Office Suite required.
• Must have and maintain a valid Washington State Driver’s License with acceptable driving record.
• Must pass a formal criminal background check as required by RCW 43.43.830.
• Must pass South County Fire prescreening employment checks.

Responsibilities

• Applies department policies to organize and coordinate work and relieve management of routine administrative detail.
• Coordinates office activities to ensure maximum efficiency; maintain appointments, calendars, and files.
• Prioritizes and completes multiple projects with potentially competing deadlines.
• Coordinates training and travel arrangements for all personnel and reconciles against policy.
• Completes monthly credit card reconciliation for the division.

Skills

Office coordination

Microsoft Office

Record keeping

Communication

Calendar management

Education

High School Diploma

Tools

Word

Excel

MS Office Suite

Job description

South County Fire seeks an experienced administrative professional to support the Training Division. You will prepare staff reports, agendas, and presentations, attend meetings, and assist in office management. The role requires independent work and reports to the Deputy Chief of Training.

Responsibilities include coordinating training/travel, handling confidential records, and ensuring efficient office operations. A valid WA driver’s license and background check are required.