Temporary Training Operations Assistant

Beacon Hill Staffing Group, LLC; Lawrence (MA); On-site; USD 29,000 - 32,000; Part time

Job summary

Beacon Hill Staffing Group, LLC seeks a Temporary Training Operations Assistant to support the Learning & Development team in Lawrence, MA. This part-time contract role focuses on administrative, facilities and communications tasks to help deliver training smoothly.

You will prep classrooms, manage inventories, draft communications, handle inbox inquiries, and assist with LMS questions, with a friendly, detail-oriented approach and strong written communications skills.

Qualifications

• High school diploma or equivalent required.
• At least one year of administrative or training operations experience.
• Experience drafting and distributing professional communications, such as email announcements, reminders, instructions, or newsletters.
• Experience managing a shared inbox and responding to routine employee questions preferred.
• Strong writing, proofreading, and attention to detail required.

Responsibilities

• Greet employees, vendors, and visitors; answer routine questions; and direct learners to training rooms or resources.
• Prepare classrooms for scheduled sessions, including room setup, technology, printed materials, supplies, and refreshments.
• Check training spaces and equipment for readiness and report issues that need attention.
• Monitor inventories and identify supplies or training materials that need replenishment.
• Place and track approved orders in accordance with departmental procedures and budget guidelines.
• Coordinate routine logistics with vendors for printing, materials, equipment, and other training needs.
• Assist with purchase requests, invoice routing, and inventory records.
• Monitor designated L&D inboxes, respond to routine inquiries, and route other requests to the appropriate team member.
• Draft and distribute class reminders, attendance instructions, announcements, surveys, and follow-up messages.
• Help format and distribute internal training updates and communications.
• Process attendance sheets, class sign-ins, and course completion documentation.
• Provide basic backup assistance with LMS account questions and learner instructions, escalating technical issues as appropriate.

Skills

Administrative support

Customer service

Training operations

Writing and proofreading

Attention to detail

Education

High school diploma or equivalent

Job description

Temporary Training Operations Assistant

Our client, a nonprofit health and human services organization, is seeking a Temporary Training Operations Assistant, to provide administrative, facilities and communications support to help the Learning & Development (L&D) team deliver training smoothly in Lawrence, MA.

Part-time contract role.

Location: Lawrence, MA. Hours: Monday-Friday 9:00am-3:00pm. Pay: $21.73/hour.

Job Responsibilities

• Greet employees, vendors, and visitors; answer routine questions; and direct learners to the appropriate training rooms or resources.
• Prepare classrooms for scheduled sessions, including room setup, technology, printed materials, supplies, and refreshments as needed.
• Check training spaces and equipment for readiness and report issues that need attention.
• Monitor inventories and identify supplies or training materials that need replenishment.
• Place and track approved orders in accordance with departmental procedures and budget guidelines.
• Coordinate routine logistics with vendors for printing, materials, equipment, and other training needs.
• Assist with purchase requests, invoice routing, and inventory records.
• Monitor designated L&D inboxes, respond to routine inquiries, and route other requests to the appropriate team member.
• Draft and distribute class reminders, attendance instructions, announcements, surveys, and follow-up messages.
• Help format and distribute internal training updates and communications.
• Process attendance sheets, class sign-ins, and course completion documentation.
• Provide basic backup assistance with LMS account questions and learner instructions, escalating technical issues as appropriate.

Candidate Qualifications

• High school diploma or equivalent required.
• At least one year of experience in administrative support, customer service, training operations, or internal communications.
• Experience drafting and distributing professional communications, such as email announcements, reminders, instructions, or newsletters, required.
• Experience managing a shared inbox and responding to routine employee questions preferred.
• Strong writing, proofreading, and attention to detail required.
• Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Residents

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

We look forward to working with you! Beacon Hill. Employing the Future (TM)