Training Operations Coordinator (Temp)

Beacon Hill Staffing Group, LLC; Lawrence (MA); On-site; USD 29,000 - 32,000; Part time

Job summary

Beacon Hill Staffing Group, LLC seeks a Temporary Training Operations Assistant to support the Learning & Development team in Lawrence, MA. This part-time contract role focuses on administrative, facilities and communications tasks to help deliver training smoothly.

You will prep classrooms, manage inventories, draft communications, handle inbox inquiries, and assist with LMS questions, with a friendly, detail-oriented approach and strong written communications skills.

Qualifications

• High school diploma or equivalent required.
• At least one year of administrative or training operations experience.
• Experience drafting and distributing professional communications, such as email announcements, reminders, instructions, or newsletters.
• Experience managing a shared inbox and responding to routine employee questions preferred.
• Strong writing, proofreading, and attention to detail required.

Responsibilities

• Greet employees, vendors, and visitors; answer routine questions; and direct learners to training rooms or resources.
• Prepare classrooms for scheduled sessions, including room setup, technology, printed materials, supplies, and refreshments.
• Check training spaces and equipment for readiness and report issues that need attention.
• Monitor inventories and identify supplies or training materials that need replenishment.
• Place and track approved orders in accordance with departmental procedures and budget guidelines.
• Coordinate routine logistics with vendors for printing, materials, equipment, and other training needs.
• Assist with purchase requests, invoice routing, and inventory records.
• Monitor designated L&D inboxes, respond to routine inquiries, and route other requests to the appropriate team member.
• Draft and distribute class reminders, attendance instructions, announcements, surveys, and follow-up messages.
• Help format and distribute internal training updates and communications.
• Process attendance sheets, class sign-ins, and course completion documentation.
• Provide basic backup assistance with LMS account questions and learner instructions, escalating technical issues as appropriate.

Skills

Administrative support

Customer service

Training operations

Writing and proofreading

Attention to detail

Education

High school diploma or equivalent

Job description

Beacon Hill Staffing Group, LLC seeks a Temporary Training Operations Assistant to support the Learning & Development team in Lawrence, MA. This part-time contract role focuses on administrative, facilities and communications tasks to help deliver training smoothly.

You will prep classrooms, manage inventories, draft communications, handle inbox inquiries, and assist with LMS questions, with a friendly, detail-oriented approach and strong written communications skills.