Temporary Senior Executive Assistant to the Vice Chancellor

State Center Community College District; Fresno (CA); On-site; USD 51,000 - 63,000; Full time

Job summary

State Center Community College District is seeking a Temporary Executive Assistant to support the Vice Chancellor with executive-level administrative tasks, scheduling, and document preparation.

The role handles confidential personnel matters, assists in budget tracking and grant data, coordinates committee work, and interfaces with the Chancellor’s Office and Board of Trustees. Strong organizational and communication skills are essential.

Qualifications

• Proven ability to draft memoranda, reports and board materials.
• Experience handling confidential information and complex scheduling.
• Familiarity with district policies, regulations and governing documents.

Responsibilities

• Provides executive administrative support to a Vice Chancellor and prepares documents and reports.
• Manages calendars, meetings and minutes; supports committees and board processes.
• Supports budget development, purchasing workflows and grant data as needed.
• Ensures materials for signature are accurate and complete.

Skills

Office administration

Customer service

Public relations

Document drafting

Scheduling

Research

Brown Act knowledge

Budgeting basics

Education

Associate degree in a related field

Bachelor’s degree desirable

Tools

Scanners

Phone systems

Computers/Office software

Spreadsheets

Job description

State Center Community College District is seeking a Temporary Executive Assistant to support the Vice Chancellor with executive-level administrative tasks, scheduling, and document preparation.

The role handles confidential personnel matters, assists in budget tracking and grant data, coordinates committee work, and interfaces with the Chancellor’s Office and Board of Trustees. Strong organizational and communication skills are essential.