Executive Assistant to the Dean - Temporary (Long Beach)

California State University, Chico; Long Beach (CA); On-site; USD 54,000 - 78,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

Retirement Plans

Tuition fee waiver

Employee Assistance Program

Wellness programs

Job summary

California State University, Long Beach is seeking an Executive Assistant to support the Dean's Office. This temporary, 1-year position requires handling multiple priorities, coordinating calendars, travel, and documents with discretion and accuracy.

You will supervise student assistants, manage RTP processes, and ensure timely submissions while upholding campus policies and procedures. Strong MS Office skills and professional communication are essential.

Qualifications

• Equivalent to a bachelor’s degree in a related field.
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Successful background check and compliance with university policies.

Responsibilities

• Provides administrative support by preparing and maintaining correspondence, reports, and files; manages the Dean's calendar and travel arrangements.
• Greets visitors and screens calls; assists in the selection, training, and supervision of Dean's Office student assistants.
• Maintains RTP processes and tenure-track searches ensuring all paperwork is completed on time and per policy.

Skills

Calendar management

Travel planning

Customer service

Education

Bachelor's degree in a related field

Tools

Excel

Outlook

Word

PowerPoint

Job description

California State University, Long Beach is seeking an Executive Assistant to support the Dean's Office. This temporary, 1-year position requires handling multiple priorities, coordinating calendars, travel, and documents with discretion and accuracy.

You will supervise student assistants, manage RTP processes, and ensure timely submissions while upholding campus policies and procedures. Strong MS Office skills and professional communication are essential.