Temporary Executive Provost Office Coordinator

Csod; Northern (KY); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Outstanding benefits package

Retirement contributions

Employee wellness program

Paid leave

Job summary

ESU is seeking a Temporary Executive Office Manager to support the Provost and Academic Affairs. You will handle confidential materials, manage the Provost's calendar, coordinate with deans, and oversee documentation and travel arrangements.

The role requires strong analytical, communication, and multitasking skills, with experience in MS Office, SAP, Banner, and BI budgeting tools. Flexibility to meet deadlines and adapt to university priorities is essential.

Qualifications

• Bachelor's degree or coursework in a related field.
• Advanced computer software skills; proficient with Windows, Word, Excel and databases.
• Excellent verbal and written communication abilities.
• PowerPoint development or equivalent experience preferred.
• Previous experience as secretary/office manager/administrative assistant beneficial.
• Ability to coordinate multiple projects simultaneously.
• Strong interpersonal, listening, and organizational skills.
• Knowledge of Banner, SAP and BI budgeting applications preferred.

Responsibilities

• Manage large volumes of confidential materials and communications; follow up on tasks (faculty renewals, tenure, promotions).
• Serve as liaison to all divisions within Academic Affairs and external agencies.
• Ensure orderly conduct of business in the Provost's Office.
• Coordinate with deans on faculty hiring and approvals; monitor contractual processes.
• Oversee workflow for documents and forms (contracts, sabbaticals, affiliations, grants).
• Handle routine correspondence and travel expense processing; assist with events; manage Provost’s calendar.
• Provide comprehensive support for the Provost and Assistant to the Provost.
• Create, edit, and revise confidential documents for the Provost.
• Arrange Provost’s travel: itineraries, bookings, tickets, rentals, hotels; schedule meetings.
• Prepare agendas and handouts for weekly/monthly meetings; interpret guidelines from Academic Affairs.

Skills

Interpersonal skills

Verbal & written communication

Analytical thinking

Microsoft Office

Education

Bachelor's Degree

Tools

SAP

Banner

ATLAS

BI Budget

MS Teams

Job description

ESU is seeking a Temporary Executive Office Manager to support the Provost and Academic Affairs. You will handle confidential materials, manage the Provost's calendar, coordinate with deans, and oversee documentation and travel arrangements.

The role requires strong analytical, communication, and multitasking skills, with experience in MS Office, SAP, Banner, and BI budgeting tools. Flexibility to meet deadlines and adapt to university priorities is essential.