Temporary PT Executive Assistant

Beacon Hill Staffing Group, LLC; Waltham (MA); Remote; USD 55,000 - 69,000; Part time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary Part-Time Executive Assistant to support its leadership team. The role is currently fully remote, with future office space in the Alewife/Waltham area, and offers $45/hour for 24–30 hours per week (approximately 5–6 hours per day).

The ideal candidate will have experience supporting C‑level executives, thrive in a startup environment, and be comfortable handling everything from high‑level executive support to hands‑on administrative and

Qualifications

• Experience providing executive support to C-level leadership.
• Experience in startup/biotech environments preferred.
• Advanced proficiency in Microsoft Office including PowerPoint, Outlook, Word and Excel.

Responsibilities

• Provide executive support to C‑suite leadership, including calendar management and scheduling.
• Coordinate travel arrangements and onboarding activities.
• Create, edit, and format presentations and business documents.
• Maintain confidential company information with high discretion.
• Serve as liaison between executives, employees, vendors, and partners on special projects.

Skills

Executive support

Startup environment experience

Microsoft Office (PowerPoint Outlook 1

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, an early‑stage biotechnology company focused on developing innovative cardiovascular technologies, is seeking a Temporary Part‑Time Executive Assistant to support its growing leadership team.

This opportunity is currently fully remote, with the expectation of future office space in the Alewife/Waltham area, and offers $45/hour for 24‑30 hours per week (approximately 5‑6 hours per day).

The ideal candidate will have experience supporting C‑level executives, thrive in a startup environment, and be comfortable handling everything from high‑level executive support to hands‑on administrative and operational responsibilities.

Key Responsibilities

• Provide executive support to C‑suite leadership, including extensive calendar management, scheduling, and coordination across multiple stakeholders.
• Manage meeting logistics, prepare agendas, take meeting notes, and track follow‑up action items.
• Coordinate travel arrangements, accommodations, and related logistics.
• Support new hire onboarding activities and collaborate with external vendors to ensure a seamless onboarding experience.
• Create, edit, and format presentations, reports, meeting materials, and other business documents.
• Maintain company records, filing systems, and confidential business information with a high degree of accuracy and discretion.
• Serve as a liaison between executives, employees, vendors, and external partners while supporting special projects and operational initiatives.

Candidate Qualifications

• Previous Executive Assistant experience supporting C-level executives required.
• Prior experience within a biotechnology, life sciences, healthcare, or startup environment preferred.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
• Excellent organizational, project management, and communication skills.
• Ability to manage multiple priorities and adapt quickly in a fast‑paced, evolving environment.
• Resourceful, proactive, and comfortable working independently with limited direction.
• Willingness to support a wide range of responsibilities, from executive‑level projects to administrative and clerical tasks.
• Demonstrated flexibility, discretion, and professionalism when handling confidential information.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you! Beacon Hill. Employing the Future (TM)