Temporary Operations & Events Coordinator

University of California - Irvine; Irvine (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

UC Irvine is seeking a temporary administrative specialist to support daily operations, including managing office supplies, facilities tasks, room reservations, event logistics, and department reimbursements. You will coordinate calendars and staff assignments, and draft department-wide communications.

This role requires strong communication, discretion with confidential information, and excellent organizational skills.

Qualifications

• Exceptional written and verbal communication with a customer-service orientation across diverse campus populations.
• Ability to work independently or with others, using sound judgment with confidential information.
• Strong organizational skills to multitask and meet deadlines.
• Proficiency in reading and following English instructions.

Responsibilities

• Oversee daily business operations, equipment, office supplies, facilities maintenance, cubicle assignments, and key issuance/refunds.
• Coordinate department room reservations, manage event logistics (catering, parking, travel), executive calendars, and minutes.
• Submit department purchasing and reimbursement requests per university policies.
• Draft and send department-wide correspondence and supervise student employee work assignments with EECS staff.

Skills

Communication

Independent and collaborative work

Organizational skills

Discretion with confidential info

English proficiency

Tools

Microsoft Office

Zoom

DocuSign

SharePoint

Google Workspace

Job description

UC Irvine is seeking a temporary administrative specialist to support daily operations, including managing office supplies, facilities tasks, room reservations, event logistics, and department reimbursements. You will coordinate calendars and staff assignments, and draft department-wide communications.

This role requires strong communication, discretion with confidential information, and excellent organizational skills.