Temporary Admin & Programs Assistant (Events & Finances)

UC Irvine

Irvine (CA)

On-site

USD 39,000 - 52,000

Full time

7 days ago

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Job summary

UC Irvine is seeking a detail‑oriented Program Assistant to support department initiatives, manage records, and provide outstanding customer service to students, faculty, and staff. The role emphasizes administrative support, data entry, and effective communication within a university setting.

The position includes processing reimbursements and travel expenses, coordinating events, and maintaining program websites and social media.

Qualifications

Excellent communication and customer service skills.
Ability to prioritize multiple tasks and meet deadlines.
Proficient in Microsoft Office 365.
Ability to read, write, and follow English instructions.
Experience in an academic environment preferred.

Responsibilities

Process reimbursements, purchases, travel expenses, and honorariums; monitor program and faculty accounts and maintain financial records.
Provide program information and customer service; maintain records, enter data, prepare reports, respond to inquiries, and track calendars and deadlines.
Coordinate rooms, catering, parking, registration materials, setup/cleanup, attendee communication, and on-site support for events.
Maintain program websites and social media; create flyers, email communications, event notices, and social media content.
Support program initiatives and other projects as assigned by the Department Manager or Program Directors.