Housing Projects Coordinator - Data & Systems

University of California, Irvine; Irvine (CA); On-site; USD 4,253,000 - 4,381,000; Full time

Job summary

University of California, Irvine is seeking a Temporary Administrative Specialist to support the Undergraduate Student Housing Residential Services team with data management, project coordination, and process improvements.

The role requires strong organizational and communication skills, proficiency with Excel, Word, and SharePoint, and the ability to handle confidential information while collaborating with students, staff, and campus visitors.

Qualifications

• Experience managing multiple projects, completing detailed tasks independently, and working collaboratively in a team environment.
• Strong organizational, analytical, communication, and problem-solving skills, with the ability to learn new software and troubleshoot basic system issues.
• Proficiency with Microsoft Excel, Word, and SharePoint; ability to maintain organized electronic and hard-copy files.
• Ability to maintain confidentiality, professionalism, diplomacy, and effective working relationships with a diverse campus community.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Support the Undergraduate Student Housing Residential Services team with data management, resource management, and project coordination.
• Assist the Director of Residential Services with the implementation and onboarding of new housing management software.
• Collect, organize, analyze, and maintain data, records, electronic files, and office procedures.
• Prepare memos, letters, reports, presentations, and other administrative materials using standard business formats.
• Provide professional customer service and collaborate with students, student staff, faculty, staff, and campus visitors while maintaining confidentiality.

Skills

Project coordination

Organizational skills

Analytical thinking

Communication skills

Troubleshooting

Excel

Word

SharePoint

Confidentiality

English proficiency

TRS (Time Reporting System)

Software implementation support

University environment experience

Job description

University of California, Irvine is seeking a Temporary Administrative Specialist to support the Undergraduate Student Housing Residential Services team with data management, project coordination, and process improvements.

The role requires strong organizational and communication skills, proficiency with Excel, Word, and SharePoint, and the ability to handle confidential information while collaborating with students, staff, and campus visitors.