Temp Program & Finance Assistant — Events & Admin

University of California, Irvine; Irvine (CA); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

The University of California, Irvine is seeking a temporary employee to support the Department of TES. You will handle reimbursements, data entry, event coordination, and communications for program services.

Requirements include strong communication and organizational skills, proficiency in MS Office 365, and the ability to manage confidential information. Some evenings/weekends may be required for events.

Qualifications

• Strong communication and customer service skills with diverse stakeholders.
• Strong organizational skills to prioritize tasks, meet deadlines, and work independently.
• Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint) and ability to learn new systems.
• Ability to compose and proofread professional correspondence and maintain accurate records.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Process reimbursements, purchases, travel expenses, and honorariums; monitor accounts and maintain records.
• Provide program information and customer service; enter data and prepare reports; respond to inquiries.
• Coordinate rooms, catering, parking, registration materials, setup/cleanup, and on-site event support.
• Maintain program websites and social media; create flyers and email communications.
• Support program initiatives and other projects as assigned by the Department Manager or Program Directors.

Skills

Strong communication

Organizational skills

Microsoft Office 365

Professional correspondence

English literacy

Tools

Microsoft Office 365

Job description

The University of California, Irvine is seeking a temporary employee to support the Department of TES. You will handle reimbursements, data entry, event coordination, and communications for program services.

Requirements include strong communication and organizational skills, proficiency in MS Office 365, and the ability to manage confidential information. Some evenings/weekends may be required for events.