Dynamic Temporary Volunteer Services Admin Assistant

University-of-California,-Irvin; Orange (CA); On-site; USD 33,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Paid vacation/sick leave

Retirement savings plans

Employee discounts

Job summary

UC Irvine is seeking a Temporary Administrative Support specialist to coordinate volunteer activities, handle inquiries, and support recruitment efforts on campus. You will manage check-ins, process applications, run background checks, and help with orientation sessions, while creating outreach content and maintaining organized records.

This is a temporary, on-site role with a strong emphasis on English communication and collaboration.

Qualifications

• Previous experience in administrative support, customer service, or office administration.
• Exceptional written and verbal communication skills for managing emails, phone calls, and public interactions.
• Proven multi-tasking skills with high accuracy in data entry, scheduling, and file management.
• Professional experience using Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Coordinate volunteer assignments, handle check-ins and call-outs, and adjust shift coverage to meet operational needs.
• Respond promptly to incoming phone calls and emails from volunteers, sending regular shift reminders and program updates.
• Process applications, run background checks, collect signed waivers, and schedule new volunteer orientation sessions.
• Create visual flyers and digital outreach content using basic design tools to support recruitment campaigns.
• Update standard operating procedures, track volunteer service hours, and maintain organized digital filing systems.

Skills

Administrative support

Customer service

Office administration

Microsoft Office

Google Workspace

English communication

Job description

UC Irvine is seeking a Temporary Administrative Support specialist to coordinate volunteer activities, handle inquiries, and support recruitment efforts on campus. You will manage check-ins, process applications, run background checks, and help with orientation sessions, while creating outreach content and maintaining organized records.

This is a temporary, on-site role with a strong emphasis on English communication and collaboration.