Temporary Executive Assistant — Calendar & Travel Support

UCI group; Irvine (CA); On-site; USD 804,000 - 870,000; Full time

Benefits offered by this job

Paid vacation

Holidays

Sick leave

Job summary

UC Irvine is seeking an experienced Administrative Assistant to support executive-level leadership. The role emphasizes managing calendars, drafting and routing memos, and maintaining meticulous records for sensitive information in a fast-paced university setting.

Candidates should demonstrate strong communication, organizational skills, and proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms.

Qualifications

• Proven experience supporting executive-level leadership in fast-paced environments.
• Excellent written and verbal communication with attention to detail.
• Strong calendar management and scheduling proficiency with calendaring software.
• Ability to handle confidential information with discretion.
• Fluency in reading/writing in English.

Responsibilities

• Manage complex calendars and schedule high-priority meetings for senior leaders.
• Review, edit, and route official memos, documents, and approval requests for signature.
• Take accurate meeting minutes and maintain organized records.
• Coordinate purchase requisitions and facilitate travel arrangements, expense reports, and reimbursements.

Skills

Executive support

Communication skills

Calendaring tools

Office software

Discretion

English proficiency

Tools

Microsoft Office

Google Workspace

Virtual meeting platforms

Calendar management

Job description

UC Irvine is seeking an experienced Administrative Assistant to support executive-level leadership. The role emphasizes managing calendars, drafting and routing memos, and maintaining meticulous records for sensitive information in a fast-paced university setting.

Candidates should demonstrate strong communication, organizational skills, and proficiency with Microsoft Office, Google Workspace, and virtual meeting platforms.