Temporary Office Manager

Beacon Hill; Boston (MA); On-site; USD 35,000 - 49,000; Full time

Job summary

Beacon Hill is seeking a Temporary Office Manager to join onsite in Cambridge, MA. The role supports office operations, events, and administrative tasks to ensure a professional, organized environment for employees and visitors.

The position runs 8:30 AM–5:30 PM with a one-hour lunch and is expected to last six months. Ideal candidates have strong office management and customer service experience and can thrive in a corporate setting.

Qualifications

• 2+ years of office management or related experience.
• Experience supporting a professional corporate office environment.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with the ability to multitask and work independently.
• Attention to detail and problem-solving abilities with discretion.
• Experience supporting events, facilities coordination, or workplace operations is highly desirable.

Responsibilities

• Manage daily office operations including conference rooms, kitchens, and common areas.
• Coordinate office supplies, vendor relationships, maintenance requests, deliveries, and inventory.
• Support office events, meetings, and visitor activities including catering and room setup.
• Process invoices, expenses, and related administrative documentation.
• Provide admin support to shared services and HR, including scheduling and project coordination.
• Serve as backup receptionist and manage front desk operations and guest parking.
• Maintain office policies, documentation, mail distribution, and administrative records.

Skills

Office management

Customer service

MS Office

Organization

Communication

Confidentiality

Events support

Tools

MS Office

Job description

Our client, a highly regarded investment management organization, is seeking a Temporary Office Manager to join their team onsite in Cambridge, MA. This opportunity offers $30.50/hour, follows an 8:30 AM-5:30 PM schedule with a one-hour lunch, and is expected to last 6 months. This position plays a critical role in supporting office operations, workplace services, event coordination, and administrative functions while ensuring a professional, organized, and efficient environment for employees and visitors. Candidates with strong office management experience, excellent customer service skills, and the ability to thrive in a corporate setting are encouraged to apply.

Key Responsibilities

• Manage daily office operations, ensuring conference rooms, kitchens, common areas, supplies, and equipment are maintained and organized.
• Coordinate office supply ordering, vendor relationships, maintenance requests, deliveries, and inventory management.
• Support office events, meetings, and visitor activities, including catering, room setup, logistics, and vendor coordination.
• Process invoices, expenses, purchase requests, and related administrative documentation.
• Provide administrative support to shared services and HR teams, including scheduling, project coordination, and special initiatives.
• Serve as backup receptionist, greeting visitors, managing incoming calls, coordinating guest parking, and supporting front desk operations.
• Maintain office policies, process documentation, correspondence, mail distribution, and other administrative records.

Candidate Qualifications

• 2+ years of office management, office coordination, administrative support, or related experience.
• Previous experience supporting a professional corporate office environment preferred.
• Strong customer service and interpersonal skills with the ability to interact professionally with employees, executives, vendors, and visitors.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple priorities and work independently.
• Excellent attention to detail, problem-solving abilities, and follow-through.
• Ability to handle confidential information with discretion and professionalism.
• Experience supporting events, facilities coordination, reception, or workplace operations is highly desirable.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

• medical
• dental
• vision
• federal and state leave programs

Upon successfully being hired, details will be provided related to our benefit offerings.