Temporary HR Administrative Assistant

Beacon Hill Staffing Group, LLC; Boston (MA); Sur place; USD 33 000 - 44 000; Plein temps

Résumé du poste

Beacon Hill Staffing Group, LLC is seeking a full-time HR Administrative Assistant for a temporary 3+ month on-site assignment in Boston. You will greet visitors, assist with Workday tasks, verify I-9s, and support HR operations while maintaining confidentiality and data security.

The role requires 2–4 years of HR/administrative experience, proficiency with HR systems (Workday/Epicor), and strong customer service and organizational skills. Apply now for immediate consideration.

Qualifications

• High school diploma required; further education preferred.
• 2–4 years of HR or administrative experience in a fast-paced environment.
• Experience supporting employee inquiries, payroll, benefits, or HR systems preferred.
• HCM systems familiarity with Workday or Epicor.

Responsabilités

• Greet visitors and employees, directing inquiries appropriately.
• Answer and route HR department calls.
• Assist with Workday tasks and applicant processing.
• Verify and maintain I-9 documentation.
• Handle confidential employee information.
• Ensure compliance with HR data policies and privacy regulations.
• Coordinate front desk coverage during breaks and absences.
• Process HR reimbursements and vendor invoices.
• Support onboarding and new hire processes.
• Coordinate monthly new hire orientations (logistics, catering, materials).
• Assist with recruitment events and materials.
• Prepare recruitment materials and support department initiatives.

Connaissances

Customer service

Interpersonal skills

Organizational skills

Multitasking

Proactive collaboration

Formation

High school diploma

Associate's or Bachelor's degree preferred

Outils

Workday

Epicor

HR systems

Microsoft Office

Description du poste

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a large nonprofit healthcare and senior living organization, is seeking a full-time HR Administrative Assistant for a temporary 3+ month assignment. This fully onsite position offers $28/hour and a schedule of 7:45 AM - 3:45 PM. Located in Boston, this role serves as the first point of contact for employees, visitors, and applicants while providing administrative and operational support to the Human Resources team. Qualified candidates are encouraged to apply for immediate consideration.

Key Responsibilities

• Greet visitors, employees, and applicants, providing exceptional customer service and directing enquiries appropriately.
• Answer and route incoming HR department calls.
• Assist employees with basic Workday-related tasks and support applicants through the application process.
• Verify and maintain I-9 documentation, including tracking expiration requirements.
• Handle sensitive employee and company information with strict confidentiality.
• Ensure compliance with HR data management policies, privacy regulations, and data security protocols.
• Coordinate front desk coverage to ensure consistent service during breaks and absences.
• Manage ticket purchasing across the organization.
• Process HR team expense reimbursements and vendor invoices.
• Support onboarding and new hire processes.
• Coordinate monthly new hire orientation logistics, including materials, room set‑up, catering, schedules, and presentations.
• Assist with recruitment activities, interviews, job fairs, open houses, and other hiring events.
• Prepare recruitment materials and support department initiatives as needed.

Candidate Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 2-4 years of HR, administrative, or related experience in a fast-paced environment.
• Experience supporting employee enquiries, payroll, benefits administration, or HR systems preferred.
• Familiarity with Human Capital Management (HCM) systems such as Workday, Epicor, or similar platforms.
• Strong customer service and interpersonal skills.
• Professional, proactive, collaborative, and results-oriented approach.
• Excellent organisational and multitasking abilities.
• Strong analytical and problem-solving skills.

  Candidate Qualifications

  • Ability to manage multiple priorities and adapt to changing demands.
  • Strategic thinker with the ability to handle challenging situations effectively.
  • Motivated to learn and flexible in a dynamic environment.
  • Proficient in Microsoft Office (Word, Excel), databases, and general computer applications.

  Company Profile

  Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

  Benefits Information

  Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

  Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

  Employing the Future (TM)