Office Coordinator

Beacon Hill; Boston (MA); On-site; USD 62,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Leave programs as required by agency

Job summary

Beacon Hill in Boston is seeking a temporary-to-permanent Office Administrator to support day-to-day operations in a litigation-focused law firm. The role is onsite, Monday–Friday, 9:00 AM–5:00 PM (40 hours).

The responsibilities include scheduling, file management, vendor coordination, client intake, and maintaining efficient office functions. Compensation: up to $30/hour during the contract period and up to $70k annually once permanent.

Qualifications

• Four or more years of administrative/office management experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Experience with legal software or document management systems is a plus.

Responsibilities

• Manage daily office administration and operations.
• Coordinate mail, scanning, copying, and electronic filing.
• Maintain organized physical and electronic files.
• Manage attorney calendars, meetings, appointments, and deadlines.
• Monitor and replenish office and kitchen supplies.
• Coordinate with vendors and service providers.
• Assist with office equipment management and maintenance.

Skills

Administrative experience

Organizational skills

Communication skills

MS Office

Legal software awareness

Tools

Microsoft Word

Outlook

Excel

Practice management systems

Job description

This temporary-to-permanent Office Administrator position is located in Boston and requires a fully onsite schedule Monday through Friday, 9:00 AM-5:00 PM (40 hours per week). This role is compensating up to $30/hour on the contract side and 70K once permanent. The opportunity is with a law firm specializing in litigation, bankruptcy, transactional law, and business legal services. The role focuses on office operations, administrative support, scheduling, file management, vendor coordination, and maintaining efficient day-to-day office functions.

Responsibilities:

• Manage daily office administration and operations
• Coordinate incoming/outgoing mail, scanning, copying, and electronic filing
• Maintain organized physical and electronic files
• Manage attorney calendars, meetings, appointments, and deadlines
• Monitor and replenish office and kitchen supplies
• Coordinate with vendors and service providers
• Assist with office equipment management and maintenance needs
• Serve as a professional point of contact for clients, vendors, courts, and outside parties
• Support client intake and onboarding processes
• Maintain and update administrative records, manuals, and documentation
• Manage client and matter files within practice management systems
• Monitor important dates, deadlines, and docket alerts
• Assist with workflow improvements and administrative process documentation
• Support implementation of new technology tools and systems
• Provide general administrative and project support as needed

Qualifications:

• Four or more years of administrative, office management, operations, or coordinator experience
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Microsoft Office, including Word, Outlook, and Excel
• Comfortable learning and using new technology platforms and systems
• Ability to handle confidential information with discretion
• Professional, dependable, and service-oriented approach
• Ability to work independently and collaboratively with attorneys and staff
• Willingness to take ownership of routine and unexpected office needs
• Experience with legal software platforms, document management systems, or calendaring tools is beneficial

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

• medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.