Office Services Manager

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Fully covered benefits

401K

Generous PTO

Job summary

Beacon Hill Staffing Group, LLC in New York City is seeking a service-oriented Office Services Manager (Temporary-to-Permanent) to lead the Workplace Services team in Midtown Manhattan. This on-site role covers floor support, pantry and conference room operations, mail/document services, readiness, supplies, and vendor relations.

Hours are on-site Monday–Friday, 8:30am–6:30pm with flexibility. The successful candidate will drive a proactive Floor Coordinator program, manage budgets and vendor

Qualifications

• Experience leading floor coordinator, workplace services, or related employee-facing service teams.
• Experience managing pantry, conference room, mail & document services, office supplies, equipment, inventory, and vendor operations.
• Experience coordinating workplace readiness for onboarding and offboarding.
• Strong relationship-driven service delivery and cross-functional collaboration.

Responsibilities

• Lead all aspects of the Office Services teams, including hiring, staff development, coordination, scheduling, coaching, and performance management.
• Develop and lead a proactive Office Services Coordinator program tailored to the needs of each employee population.
• Establish mechanisms to identify, track, escalate, and resolve employee workplace requests to completion.
• Manage pantry operations: vendor management, ordering, inventory, replenishment, receiving, storage, cleanliness, readiness, waste controls.
• Oversee conference room operations: room resets, supplies, scheduling mechanics, escalation of tech or facilities issues.
• Manage mail, package, courier, copy, print, scanning, document, office supply, equipment, and workplace inventory services.
• Coordinate workplace readiness for onboarding/offboarding, including workstations, furniture, ergonomic needs, supplies, and cross-functional coordination.
• Partner with Building Services, Hospitality, HR, IT, Security, and external vendors to deliver seamless operations and resolve needs.
• Develop operating procedures and lead process improvements across floor services, pantries, conference rooms, mail/docs, readiness, and employee support.
• Manage Office Services budgets, inventory, service levels, and vendor performance.

Skills

Office services leadership

Vendor management

Staff development

Budget management

Onboarding

Microsoft Office proficiency

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a private holding company located in Midtown, Manhattan is seeking a service-oriented Temporary-to-Permanent Office Services Manager to join the Workplace Services team in their New York City office.

Reporting directly to the Director, Workplace Services, this role is responsible for leading daily workplace services that enable employee productivity, including floor support, pantry and conference room operations, mail and document services, workplace readiness, office supplies, and employee requests.

A central focus is developing a proactive, relationship-driven Floor Coordinator program that anticipates needs, removes friction, and owns requests through resolution across functional boundaries.

The successful candidate is a resourceful service leader who combines strong operational judgment, exceptional follow-through, and a relationship-driven approach to service delivery.

Hours are Monday through Friday on-site, with flexibility between 8:30am - 6:30pm daily.

Responsibilities:

• Lead all aspects of the Office Services teams, including hiring, staff development, coordination, scheduling, coaching, and performance management
• Develop and lead a proactive, relationship-driven Office Services Coordinator program tailored to the needs of each employee population.
• Establish mechanisms to identify, track, escalte, and resolve employee workplace requests through completion
• Manage pantry operations, including vendor management, ordering, inventory, replenishment, receiving, storage, cleanliness, readiness, and waste controls
• Oversee conference room operations, including room resets, supplies, scheduling mechanics, and escalation of technology or facilities issues
• Manage mail, package, courier, copy, print, scanning, document, office supply, equipment, and workplace inventory services
• Coordinate workplace readiness for employee onboarding and offboarding, including workstations, furniture, ergonomic needs, supplies, and cross-functional coordination
• Partner closely with Building Services, Hospitality & Workplace Experience, Human Resources, IT, Security, and external vendors to deliver seamless workplace operations and resolve employee needs
• Develop operating procedures and lead process improvement efforts across floor services, pantries, conference rooms, mail and document services, workplace readiness, and employee support
• Manage Office Services budgets, inventory, service levels, and vendor performance to ensure operational effectiveness and service excellence.

Qualifications:

• Bachelor's degree preferred
• 6-8+ years of experience in office services, workplace operations, workplace experience, hospitality, or related employee support functions
• Experience leading floor coordinator, workplace services, office operations, or other employee-facing service teams
• Experience managing pantry, conference room, mail and document, office supply, equipment, inventory, and vendor operations
• Experience coordinating workplace readiness and employee onboarding while developing service standards, operating procedures, and scalable support models in a fast-paced environment.
• Financial services, private equity, hedge fund, or family office experience preferred
• Microsoft Office Suite proficiency

Compensation/Benefits:

Salary dependent on experience + Discretionary bonus Fully covered benefits, 401K, generous PTO

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)