Temporary Office Administrator - Multi-Dept Ops

Dnata; City of White Plains (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

dnata Catering USA is seeking a Temporary Office Administrator to support HR, Procurement, Commercial, and Finance with daily administrative tasks in a fast-paced environment.

The role requires strong organizational skills, confidentiality, and proficiency in Microsoft Office. You will coordinate meetings, manage records, and assist with reporting and basic finance processes while collaborating across departments.

Qualifications

• High school diploma or GED required; associate's or bachelor's degree in a related field preferred.
• Experience in office administration or similar role is preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail; ability to manage multiple tasks.

Responsibilities

• Provide day-to-day administrative support to multiple departments (HR, Procurement, Commercial, Finance).
• Perform general admin duties: data entry, filing, scanning, copying, and document management.
• Coordinate meetings, appointments, travel, and conference calls.
• Manage communications, including emails, calls, correspondence, and mail.
• Maintain filing systems and ensure confidentiality and accessibility.
• Prepare reports, spreadsheets, and presentations; distribution as needed.
• Monitor office supplies and coordinate replenishment.
• Assist with special projects and other administrative tasks.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Confidentiality

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

dnata Catering USA is seeking a Temporary Office Administrator to support HR, Procurement, Commercial, and Finance with daily administrative tasks in a fast-paced environment.

The role requires strong organizational skills, confidentiality, and proficiency in Microsoft Office. You will coordinate meetings, manage records, and assist with reporting and basic finance processes while collaborating across departments.