Office Temp

Dnata; City of White Plains (NY); On-site; USD 35,000 - 52,000; Full time

Job summary

dnata Catering USA is seeking a Temporary Office Administrator to support HR, Procurement, Commercial, and Finance with daily administrative tasks in a fast-paced environment.

The role requires strong organizational skills, confidentiality, and proficiency in Microsoft Office. You will coordinate meetings, manage records, and assist with reporting and basic finance processes while collaborating across departments.

Qualifications

• High school diploma or GED required; associate's or bachelor's degree in a related field preferred.
• Experience in office administration or similar role is preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail; ability to manage multiple tasks.

Responsibilities

• Provide day-to-day administrative support to multiple departments (HR, Procurement, Commercial, Finance).
• Perform general admin duties: data entry, filing, scanning, copying, and document management.
• Coordinate meetings, appointments, travel, and conference calls.
• Manage communications, including emails, calls, correspondence, and mail.
• Maintain filing systems and ensure confidentiality and accessibility.
• Prepare reports, spreadsheets, and presentations; distribution as needed.
• Monitor office supplies and coordinate replenishment.
• Assist with special projects and other administrative tasks.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Confidentiality

Education

High school diploma or GED

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

dnata Catering USA is currently seeking a motivated, highly organized, and detail-oriented Temporary Office Administrator to provide administrative and operational support across our Human Resources, Procurement, Commercial, and Finance departments.

This temporary position offers an opportunity to contribute to daily business operations while supporting multiple departments within the aviation and airline catering industry.

Key Responsibilities

Administrative & Office Support

• Provide day-to-day administrative support to the Human Resources, Procurement, Commercial, and Finance departments.
• Perform general administrative duties, including data entry, filing, scanning, copying, and document management.
• Coordinate meetings, appointments, conference calls, and travel arrangements as needed.
• Manage incoming and outgoing communications, including emails, telephone calls, correspondence, and mail.
• Maintain organized electronic and physical filing systems, ensuring accuracy, accessibility, and confidentiality.
• Prepare, format, and distribute reports, spreadsheets, presentations, and other business documents.
• Monitor office supply inventory and coordinate replenishment as necessary.
• Assist with special projects and other administrative assignments as directed.

Human Resources Support

• Assist with maintaining employee records, HR documentation, and administrative tracking reports.
• Support scheduling of meetings, employee appointments, and departmental activities.
• Assist with onboarding documentation and general employee-related administrative processes.
• Maintain confidentiality when handling employee and personnel information.

Procurement & Commercial Support

• Assist with purchase order documentation, vendor correspondence, and record maintenance.
• Organize vendor information, contracts, and procurement-related documentation.
• Support the Commercial department with preparing reports, presentations, and administrative materials.
• Coordinate with internal departments to support timely completion of administrative requests.

Finance Support

• Assist with invoice processing, expense documentation, and financial data entry.
• Maintain organized records of invoices, purchase orders, and supporting documentation.
• Support routine financial reporting and reconciliation activities under departmental supervision.
• Assist in tracking outstanding documentation and communicating with internal stakeholders.

Qualifications & Requirements

• High school diploma or GED required; associate's or bachelor's degree in Business Administration, Office Management, Human Resources, Finance, or a related field preferred.
• Previous experience in office administration, administrative support, or a similar position preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with excellent attention to detail and accuracy.
• Effective written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently while collaborating with cross-functional teams.
• Strong customer service skills with a professional and approachable demeanor.
• Ability to exercise discretion and maintain confidentiality when handling sensitive employee, business, and financial information.
• Strong problem-solving skills, adaptability, and willingness to support changing business priorities.
• Experience with document management systems, HRIS, ERP, or financial software is a plus.