Office Administrator

Coda Search│Staffing; Tuscaloosa (AL); On-site; USD 32,000 - 39,000; Full time

Job summary

Coda Search is helping a client in Tuscaloosa, AL hire an Office Administrator to serve as a central operational backbone in a fast-paced, onsite environment.

The Temp-to-Perm role emphasizes proactive, detail-oriented admins who will manage schedules, internal communications, payroll support, data entry, vendor liaison, and polished digital presentations for leadership across Production, Finance, HR, and other teams. Strong Google Suite skills are essential.

Qualifications

• 3+ years of professional administrative experience.
• Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).
• Experience supporting cross-functional teams like Production, Finance, EHS, HR, or Payroll.
• Experience working in a union environment is a strong plus!
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Core Administration: Managing schedules, internal communications, filing systems, postal duties, and high-volume data entry.
• Financial & Payroll Support: Handling payroll, time & attendance tracking, and managing PO requisitions with precision.
• Culture & Events: Serving on Employee Appreciation Committee, planning meals & events, coordinating charitable donations.
• Vendor & Office Operations: Main point of contact for select vendors and office supply purchasing.
• Digital Presentations: Creating polished Google Slides, Sheets, and reports for leadership.

Skills

3+ years administrative experience

Detail-oriented

Proactive

Strong communication

Tools

Google Suite

Job description

Our client is looking for a dynamic role where no two days are the same? We are looking for a proactive, detail-oriented Office Administrator to join our team!

This is a Temp-to-Perm opportunity designed for someone who thrives in a fast-paced environment and enjoys being a key operational backbone for multiple departments.

Schedule: M-F, 7:30-4:30pm

Pay: $23-28/hr (BOE)

Fully onsite

Hours/Week: 40 per week, some OT as needed

What You’ll Be Doing:

• Core Administration: Managing schedules, internal communications, filing systems, postal duties, and high-volume data entry.
• Financial & Payroll Support: Handling payroll, time & attendance tracking, and managing purchase order (PO) requisitions with precision.
• Culture & Events: Serving on the Employee Appreciation Committee, planning meals & events, and managing charitable donations.
• Vendor & Office Operations: Acting as the main point of contact for select vendors and managing office supply purchasing.
• Digital Presentations: Creating polished Google Slides, Sheets, and reports for leadership.

What We’re Looking For:

• 3+ years of professional administrative experience.
• Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).
• Experience supporting cross-functional teams like Production, Finance, EHS, HR, or Payroll.
• Experience working in a union environment is a strong plus!
• Ability to handle sensitive and confidential information with discretion.