Temporary HR Administrative Assistant

Pasona N A, Inc.; New York (NY); Hybrid; USD 37,000 - 54,000; Full time

Job summary

A global organization in Midtown Manhattan is seeking a reliable and detail-oriented Temporary HR Administrative Assistant to provide recruiting and general HR administrative support for approximately 3–6 months.

The ideal candidate will have prior HR administrative experience, strong organizational skills, and the ability to handle sensitive employee and candidate information with a high level of professionalism and confidentiality.

Qualifications

• Experience in HR administrative support.
• Recruiting coordination experience preferred.
• Fluent English communication skills required.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare and send job requisition forms and job descriptions for signature via DocuSign.
• Coordinate recruiting intake meetings with the HR Manager.
• Review resumes and identify qualified candidates for HR screening.
• Present qualified candidates to the HR Manager for review and schedule interviews.
• Provide general administrative support throughout the recruiting process.
• Assist HR Manager with updating job descriptions and HR documentation.

Skills

HR administrative experience

Strong organizational skills

Attention to confidentiality

Fluent English communication

Education

Undergraduate degree preferred

Tools

Microsoft Office

ADP Workforce Now

Job description

• Temporary Duration: Approximately 3–6 months
• Pay Rate: $27–$39 per hour, depending on experience
• Location: Midtown Manhattan, NY
• Work Schedule: Monday–Friday, 9:00 AM–5:00 PM
• Lunch Break: 1-hour unpaid lunch
• Work Arrangement: Hybrid – approximately 2–3 days per week in the office
• Reason for Hire: Temporary additional HR support during a busy period

Position Details

• Employment Type: Temporary
• Temporary Duration: Approximately 3–6 months
• Pay Rate: $27–$39 per hour, depending on experience
• Location: Midtown Manhattan, NY
• Work Schedule: Monday–Friday, 9:00 AM–5:00 PM
• Lunch Break: 1-hour unpaid lunch
• Work Arrangement: Hybrid – approximately 2–3 days per week in the office
• Reason for Hire: Temporary additional HR support during a busy period
• English Fluency: Required

Position Summary

A global organization in Midtown Manhattan is seeking a reliable and detail-oriented Temporary HR Administrative Assistant to provide recruiting and general HR administrative support for approximately 3–6 months.

The ideal candidate will have previous HR administrative experience, strong organizational skills, and the ability to handle sensitive employee and candidate information with a high level of professionalism and confidentiality.

Previous Recruiting Or Recruiting Coordination Experience Is Highly Preferred.

Key Responsibilities

Recruiting Support

• Send job requisition forms and job descriptions to appropriate parties for signature via DocuSign
• Coordinate and participate in recruiting intake meetings with the HR Manager to understand hiring managers' staffing needs
• Review resumes for open positions and identify qualified candidates for HR screening
• Present qualified candidates to the HR Manager for review
• Draft and send candidate communications
• Coordinate and schedule candidate interviews
• Provide general administrative support throughout the recruiting process

HR Administration

• Assist the HR Manager with reviewing and updating job descriptions for various positions
• Perform data entry and prepare reports using the company's HRIS/ATS
• Maintain accurate and confidential HR and recruiting records
• Provide administrative support for HR-related documentation and processes
• Assist with ad hoc HR administrative projects as needed

Qualifications

• Previous HR administrative/support experience required
• Recruiting or recruiting coordination experience preferred
• Fluent English communication skills required
• Undergraduate degree preferred
• Strong organizational skills and attention to detail
• Ability to appropriately handle confidential and sensitive HR information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office
• Experience with ADP Workforce Now or another HRIS/ATS is a plus
• Ability to manage multiple priorities and work effectively in a fast-paced environment
• Professional, dependable, and discreet when handling employee and candidate information