HR coordinator / Administrative assistant

QUICK USA; New York (NY); Hybrid; USD 39,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

QUICK USA is seeking an HR coordinator / Administrative assistant in Manhattan, NY, offering a hybrid schedule from 9:00 to 17:00. You will support recruiting processes, maintain HRIS/ATS data, and handle general administrative tasks to keep HR operations running smoothly.

Successful candidates will have an undergraduate degree preferred, strong MS Office skills, and prior experience in administrative support. Proactive organization and attention to detail are essential in this role.

Qualifications

• Undergraduate degree preferred.
• Previous experience in administrative support role.
• Strong MS Office skills and highly organized.

Responsibilities

• Coordinate and attend recruiting intake meetings with HR Manager to understand needs for job postings.
• Review resumes and present qualified candidates for HR screening calls.
• Draft and send candidate communications and schedule interviews.
• Data entry and reporting in HRIS/ATS (ADP Workforce Now).
• Ad hoc administrative HR projects as needed.
• Update job descriptions with HR Manager.

Skills

MS Office

Data entry

Attention to detail

Education

Undergraduate degree

Tools

ADP Workforce Now

Job description

Position

HR coordinator / Administrative assistant

Essential Duties

Recruiting

• Send job requisition form and job description for signature to the appropriate parties via DocuSign
• Coordinate and attend recruiting intake meetings with HR Manager to understand manager needs for job postings
• Review resumes for posted roles and present qualified candidates to HR Manager for HR screening calls
• Draft and send candidate communications, and schedule candidate interviews

Administration

• Work with HR manager on reviewing and updating job descriptions for all positions
• Data entry and reporting in HRIS/ATS (ADP Workforce Now)
• Ad hoc administrative HR projects, as needed

Working Hours, Working style

9:00-17:00, Hybrid

Working Location

Manhattan, NY

Salary/Benefit

$28/h-40/h (DOE)

Holidays

• Saturday
• Sunday
• Holiday

Qualifications

• Undergraduate degree preferred
• Previous experience in administrative support role;
• Highly organized and detail-oriented, with strong MS Office skills