Temporary Executive Support & Operations Coordinator

The Choice, Inc.; Washington (District of Columbia); Hybrid; USD 48,000 - 64,000; Full time

Job summary

The Choice, Inc. is seeking a Temporary Operations and Executive Support person in Washington, DC. This full-time temporary role supports the Executive Director and Operations leadership during a staff leave, with 40 hours per week, Monday through Friday, 9 AM–5 PM.

Onsite Monday through Thursday in DC near Navy Yard Metro; Fridays are remote; assignment expected to continue through January. The ideal candidate will be highly organized, proactive, and comfortable in a fast-paced environment,

Qualifications

• Previous experience providing direct administrative or executive support.
• Strong calendar management and scheduling experience.
• Highly organized with excellent attention to detail and follow-through.
• Proactive and comfortable taking initiative while also asking for clarification when needed.
• Able to manage changing priorities and work effectively in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain the Executive Director's calendar, including coordinating meetings and school visits.
• Monitor the schedule closely, communicate changes, and prep for upcoming meetings.
• Provide meeting preparation support, reminders, and follow-up as needed.
• Coordinate executive travel, scheduling, and event logistics.
• Support scheduling and logistics involving internal staff and external stakeholders.
• Track action items, timelines, and follow-ups to ensure commitments are completed.
• Assist with monthly virtual Board meeting logistics as needed.
• Provide operational and administrative support to the Operations team.
• Assist with office inventory, supplies, and procurement-related responsibilities.
• Provide front desk coverage and greet visitors; direct calls to staff.

Skills

Calendar management

Executive support

Organized

Attention to detail

Communication

Note-taking (typed)

Tools

Google Workspace

Microsoft 365

Zoom

Job description

The Choice, Inc. is seeking a Temporary Operations and Executive Support person in Washington, DC. This full-time temporary role supports the Executive Director and Operations leadership during a staff leave, with 40 hours per week, Monday through Friday, 9 AM–5 PM.

Onsite Monday through Thursday in DC near Navy Yard Metro; Fridays are remote; assignment expected to continue through January. The ideal candidate will be highly organized, proactive, and comfortable in a fast-paced environment,