Administrative Assistant

The Choice, Inc.; Washington (District of Columbia); Hybrid; USD 48,000 - 64,000; Full time

Job summary

The Choice, Inc. is seeking a Temporary Operations and Executive Support person in Washington, DC. This full-time temporary role supports the Executive Director and Operations leadership during a staff leave, with 40 hours per week, Monday through Friday, 9 AM–5 PM.

Onsite Monday through Thursday in DC near Navy Yard Metro; Fridays are remote; assignment expected to continue through January. The ideal candidate will be highly organized, proactive, and comfortable in a fast-paced environment,

Qualifications

• Previous experience providing direct administrative or executive support.
• Strong calendar management and scheduling experience.
• Highly organized with excellent attention to detail and follow-through.
• Proactive and comfortable taking initiative while also asking for clarification when needed.
• Able to manage changing priorities and work effectively in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Manage and maintain the Executive Director's calendar, including coordinating meetings and school visits.
• Monitor the schedule closely, communicate changes, and prep for upcoming meetings.
• Provide meeting preparation support, reminders, and follow-up as needed.
• Coordinate executive travel, scheduling, and event logistics.
• Support scheduling and logistics involving internal staff and external stakeholders.
• Track action items, timelines, and follow-ups to ensure commitments are completed.
• Assist with monthly virtual Board meeting logistics as needed.
• Provide operational and administrative support to the Operations team.
• Assist with office inventory, supplies, and procurement-related responsibilities.
• Provide front desk coverage and greet visitors; direct calls to staff.

Skills

Calendar management

Executive support

Organized

Attention to detail

Communication

Note-taking (typed)

Tools

Google Workspace

Microsoft 365

Zoom

Job description

A DC based Education organization in Washington, DC is seeking a Temporary Operations and Executive Support person to provide executive and operational support during a staff leave. This is a full-time temporary position starting as soon as possible and expected to continue through January.

This position will work closely with the Executive Director, Operations Senior Manager, Chief of Staff, and Strategic Initiative Manager. The ideal candidate will be highly organized, responsive, proactive, and comfortable working in a fast-paced environment. This is a great opportunity for someone with previous executive or administrative support experience who is confident managing a busy calendar and making sure important details do not fall through the cracks.

Schedule & Location

• Full-time temporary position, 40 hours per week
• Monday through Friday, 9:00 AM to 5:00 PM
• Monday through Thursday onsite in Washington, DC, near the Navy Yard Metro
• Fridays remote
• Assignment expected to continue through January

Qualifications

• Previous experience providing direct administrative or executive support
• Strong calendar management and scheduling experience
• Highly organized with excellent attention to detail and follow-through
• Proactive and comfortable taking initiative while also asking for clarification when needed
• Able to manage changing priorities and work effectively in a fast-paced environment
• Strong written and verbal communication skills
• Strong typed note-taking skills
• Comfortable interacting professionally with senior leadership and external stakeholders
• Proficiency with Google Workspace, Microsoft 365, and Zoom
• Ability to work onsite in Washington, DC Monday through Thursday

Responsibilities

• Manage and maintain the Executive Director's calendar, including coordinating school visits, meetings with DC officials, internal meetings, and other appointments
• Monitor the Executive Director's schedule closely, communicate changes, and help ensure she is prepared for upcoming meetings and commitments
• Provide meeting preparation support, reminders, and follow-up as needed
• Coordinate executive travel, scheduling, and event logistics
• Support scheduling and logistics involving internal staff and external stakeholders
• Track action items, timelines, and follow-ups to ensure commitments are completed
• Assist with monthly virtual Board meeting logistics as needed
• Provide operational and administrative support to the Operations team
• Assist with office inventory, supplies, and procurement-related responsibilities
• Provide front desk coverage, including answering the organization's main phone line and directing calls to the appropriate staff member
• Greet occasional office visitors and assist with general inquiries
• Take clear and thorough typed notes during meetings as needed
• Handle sensitive and confidential information with discretion
• Communicate proactively and professionally with internal and external stakeholders