Temporary Executive Assistant

Career Group; Shelton (CT); Hybrid; USD 80,000 - 85,000; Full time

Job summary

A luxury retail firm is seeking a temporary Executive Assistant for its Shelton, CT office. This role involves managing executive calendars, coordinating travel, and supporting financial processes. Candidates must demonstrate strong attention to detail and proficiency in Microsoft Office and Concur. The position starts asap and lasts approximately 2-3 months, with potential for extension. This executive role requires strong communication skills and the ability to manage competing demands effectively.

Qualifications

• Proficiency in Concur is essential for managing travel.
• Strong communication skills are necessary for interacting with executives.
• Attention to detail is required for processing financial documents.

Responsibilities

• Build relationships with senior executives and partners.
• Manage executive calendars and coordinate travel.
• Process expense reports and finance invoices.
• Support onboarding of new finance team members.

Skills

High attention to detail

Proficiency in Concur

Proficient in Microsoft Office (Outlook, Word, Excel, Teams)

Strong written and verbal communication skills

Job description

Our client, a Retail Luxury Goods and Jewelry company, is seeking a temporary Executive Assistant to support their Shelton, CT office. This position starts asap and will last around 2‑3 months, with potential to extend.

Hours: 9:00am - 5:00pm
Hybrid

Responsibilities

• Build strong relationships across the finance team and with senior executives and global partners
• Manage executive calendars and coordinate domestic and international travel
• Plan group visits, meetings, and office events, including logistics and itineraries
• Support visiting executives and finance‑related events
• Process expense reports, finance invoices, purchase orders, and credit applications
• Assist with anti‑money laundering requirements and IRS 8300 filings
• Administer the corporate credit card program
• Provide meeting support (agendas, minutes, room setup, A/V, catering)
• Create spreadsheets, presentations, and manage assigned projects
• Support onboarding of new finance team members

Requirements

• High attention to detail
• Proficiency in Concur
• Proficient in Microsoft Office (Outlook, Word, Excel, and Teams)
• Ability to manage competing demands and unexpected events
• Proactive self‑starter who can multi‑task
• Strong written and verbal communication skills

Please submit your resume for immediate consideration.

Fairfield County, CT $80,000.00-$85,000.00