Executive Assistant/Office Manager

Northbound Executive Search; New York (NY); On-site; USD 125,000 - 135,000; Full time

Job summary

Northbound Executive Search’s client is a boutique investment firm in Westchester. The role supports Executive Officers and includes office manager responsibilities in a close-knit environment that values success and ongoing development.

The candidate will manage calendars, travel, greet guests, assist with ad hoc projects, and create presentations, while handling sensitive information with discretion. Expect a 10-hour day and strong commitment to support at the highest level.

Qualifications

• Minimum of 3 years of administrative support experience.
• Ideally experience supporting a C-Level Executive.
• Strong written and verbal communication skills.
• High level competency with Microsoft Office Suite.
• Ability to handle matters outside normal business hours as necessary.

Responsibilities

• Manage calendars, conference calls, and book internal and external meetings.
• Coordinate complex, ever-changing travel – includes flight, cars, client dinners and meetings.
• Order office supplies and greet guests in lobby.
• Perform personal support, such as grabbing lunch, and occasional personal appointments.
• Create and modify presentations and work on special projects as needed.
• Support investor events and communications.
• Assist with research for direct reports as needed.
• Maintain discretion with sensitive information.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Discretion

Personal assistance

Presentation creation

Tools

Microsoft Office

Job description

Our client is a boutique investment firm in Westchester. This position supports the Executive Officers and includes office manager responsibilities. Our client offers an environment that thrives on success and promotes learning and development at every level. This firm offers the opportunity to work with some of the brightest minds within Financial Services in a very close-knit environment. The ideal candidate will be excited about working a 10-hour day and have a no job too big or small mentality.

Job Responsibilities:

• Manage calendars, conference calls, and book internal and external meetings
• Coordinate complex, every changing travel – includes flight, cars, client dinners and meetings (must be flexible to troubleshoot at various hours when outside home time zone)
• Order office supplies and greet guests in lobby
• Perform personal support, such as grabbing lunch, and occasional personal appointments, making coffee
• Assist with ad hoc projects as needed and directedCreate and modify presentations and work on special projects as needed
• Work on occasional investor events and communications
• Take part in research for direct reports as needed
• Have a high sense of discretion when handling sensitive information

Job Requirements:

• Minimum of 3 years of administrative support
• Ideally experience supporting a C-Level Executive
• Financial Services experience strongly preferred
• Strong communication skills, written and verbal
• High level understanding and competency of Microsoft Office Suite
• Ability to handle matters outside of normal business hours as necessary

Compensation:

• $125,000 – $135,000